Administrative Specialist

Location: Addison, TX (in office - not remote)
Position: Full-Time
Pay: $20.00–$21.00 per hour ($41,600 - $43,680)
Schedule: Monday–Friday 8:00am - 5:00pm

Responsibilities

The Administrative Specialist will assist with a variety of administrative and operational functions, including:

• Maintaining records, documents, both paper and electronic files
• Assisting with new-hire onboarding and employee paperwork
• Tracking licenses, certifications, expirations, training requirements, and other compliance documentation
• Entering and updating employee information in company systems
• Assisting with recruiting and applicant follow-up as needed
• Preparing, reviewing, and organizing spreadsheets, reports, and company documents
• Communicating professionally with employees, applicants, clients, and vendors by phone and email
• Assisting managers and directors with administrative projects and follow-up
• Monitoring outstanding paperwork and following up to ensure required information is received
• Maintaining accurate records and ensuring documents are properly filed and organized
• Assisting with scheduling, data entry, reporting, and general office administration
• Helping identify incomplete or inaccurate information and proactively working to resolve issues
• Providing additional administrative support to various departments as business needs require

Qualifications

We are looking for someone who is professional, dependable, and comfortable working in a fast-paced environment.

Preferred qualifications include:

• 2+ years of administrative, office, HR support, or similar professional experience
• Strong computer skills, good knowledge of Google Workspace and Adobe PDF
• Strong proficiency with spreadsheets and electronic document management
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to manage multiple assignments and deadlines simultaneously
• Ability to work independently and follow projects through to completion
• Comfortable learning and working within multiple software platforms
• Ability to handle confidential employee and company information appropriately
• Professional demeanor when communicating with employees, applicants, clients, and management

Experience with HRIS systems, employee onboarding, recruiting, licensing/compliance tracking, is a plus but is not required.

What We're Looking For

This is not simply a data-entry position. We are looking for someone who can take ownership of their responsibilities, recognize when something needs attention, follow up without being repeatedly reminded, and help keep administrative processes moving forward.

The ideal candidate is someone who enjoys organization, communicates well, catches details others may miss, and is willing to assist wherever needed.

Compensation

$21.00–$22.00 per hour ($41,600 - $43,680 yearly), depending on experience and qualifications.

This is a full-time, in-office position at our Addison, Texas corporate headquarters.

Paid Time Off

• Year 1: Up to 56 hours (7 days)
• Year 2: Up to 80 hours (10 days)
• Year 5+: Up to 120 hours (15 days)

Holidays:

• 8 paid company holidays off

Health Benefits

• Company contributes up to $300 per month toward employee medical insurance
• Optional dental, vision, short & long term disability, life insurance
• All coverages are available to be elected after the employee completes their 1st month

Retirement

• 401(k) with up to a 4% company match

Posted By:

First Responder Protective Services
4006 Belt Line Rd, Suite 138
Addison, TX 75001
Texas Department Of Public Safety Private Security Program License # C10520601

Equal Employment Opportunity

First Responder Protective Services is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.