Position Summary

The Special Projects Forman is responsible for planning, coordinating, and executing facility improvements, infrastructure maintenance, equipment reliability initiatives, and land management projects across the operation. This role leads capital projects, oversees preventative maintenance programs, manages contractors, and identifies opportunities to improve efficiency, safety, and long-term asset value.

Primary Responsibilities

Capital & Infrastructure Projects

Plan and oversee construction, renovation, and facility improvement projects from start to finish.
Develop project budgets, schedules, and timelines.
Coordinate contractors, suppliers, and internal labor.
Provide hands on leadership and work alongside the crew when necessary.
Set clear expectations for quality and productivity
Inspect completed work before considering the project finished.
Ensure projects are completed safely, on time, and within budget.
Maintain clean and organized project sites.

Maintenance & Asset Management

Oversee preventative maintenance programs for facilities and equipment.
Prioritize repair needs based on operational needs.
Manage maintenance inventories and replacement planning.
Improve equipment reliability and reduce downtime.
Equipment management on mobile equipment.

Property & Land Management

Manage roads, drainage, fencing, buildings, and company-owned properties.
Coordinate mowing, vegetation control, snow removal, and erosion control.
Maintain the appearance and functionality of all company facilities.

Operational Improvement

Identify and implement efficiency improvements across the operation.
Lead continuous improvement.
Research and evaluate new technologies and equipment.
Support managers with operational problem-solving and process improvements.

Safety & Compliance

Ensure projects comply with company safety standards and environmental regulations.
Promote safe work practices among employees and contractors.
Maintain documentation for inspections, permits, and maintenance activities.

Qualifications

Experience in agriculture, construction, maintenance, or project management.
Strong leadership and organizational skills.
Knowledge of heavy equipment, welding, mechanical systems, and facility maintenance.
Ability to manage multiple projects simultaneously.
Proficiency with budgeting and contractor coordination.

Success Measures

Projects completed on schedule and within budget.
Reduced equipment downtime and maintenance costs.
Improved facility conditions and operational efficiency.
High safety performance with minimal incidents.
Effective management of contractors and vendors.

Feedlots- Coordinate work with managers so projects cause the least possible disruption to animal care and production

Barn/ Building repairs

Pen, gates, alley, fencing

Waterlines, plumbing projects

Ventilation

Pressure washing equipment

Heat bay equipment

Load in/out chutes

Concrete

Roofing, siding, doors, structural repairs

Drainage and site improvements

Equipment installation/ or relocation

Feed Mill- Support feed mill Maintenance and improvements

Bin repairs and improvements

Auger and conveyer projects

Equipment installation and replacement

Motors and drive- system projects

Structural repairs

Concrete work

Door's roofing siding and building repairs

Dust control, housekeeping improvement projects

Traffic –Flow and site improvements

Preventive Maintenance Pro

Equipment guarding and safety improvements

Construction and facility Improvements

New construction

Remodel

Demolition

Welding or Fabrication

Concrete work

Plumbing projects

Equipment installation

Equipment relocation

Fencing

Roads and driveways

Drainage

Site cleanup

Facility upgrades

Planning and Communication

Define project scopes, with use of conference calls for alignment with all parties involved

Expected completion dates

Estimated labor requirements

Materials

Equipment and tools required

Timing

Potential production, safety, or biosecurity concerns

Cost

Schedule

Materials

Labor

Project Scope

Production impact

Safety/Biosecurity

Follow safety policies

Proper PPE

Lockout/tagout

Proper guarding

Hot work practices

Maintain organized work areas

Report incidents and near misses

Stop work when conditions are unsafe

Follow required downtime

Coordinate site- entry approval

Cleaning and disinfecting tools and equipment

Maintain Clean dirty Lines of separation

Follow vehicle and trailer sanitation requirements

Ensure contractor and personal understand a follow site specific entry procedure

Tools, Vehicles, equipment - Ready and available for project use

Trucks

Trailers

Welders

Generators

Power tools

Hand tools

Lifts

Large equipment

Purchasing and Materials

Parts list before project begins

Pricing when needed

Communicate significant purchases to management before committing

Assign work to special projects employees

Adjust crew assignments based on project needs and priorities

Stop unsafe work

stop work that creates unacceptable biosecurity risks

Request materials and equipment needed for approved projects

Recommend contractors when needed

KPI

Project Completion

Budget

Work quality

Safety

Biosecurity

Crew Productivity

Emergency vs planned work

Facility down time

Material management

Communication

Builds a crew that can be trusted to own a project, organize the work, complete it safely and correctly, and move on to the next priority with minimal supervision

Complete the right projects at the right time, right cost, and do them correctly the first time

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