Administrative Support Assistant (MDC)

Job Posting Title:

Department:

Location:

Pay Range:

Close Date:

DUTIES AND RESPONSIBILITIES

• Provides administrative support for daily operations; assists in implementing approved changes to procedures, internal controls, and workflows.
• Independently drafts correspondence, reports, and other documents using knowledge of applicable federal, state, and local laws, regulations, ordinances, and County policies.
• Reviews forms, reports, and documents for accuracy and compliance with established procedures.
• Responds to public records requests, complaints, and other inquiries; researches and organizes information to ensure timely and complete responses.
• Researches, compiles, and distributes information, records, forms, and data specific to department or division functions.
• Performs basic accounting and bookkeeping tasks, including processing invoices and purchase requisitions, obtaining vendor quotes, reconciling accounts, tracking expenditures, and preparing budget and payroll reports.
• Supports personnel functions such as processing employment-related paperwork, maintaining confidential employee records, assisting with recruitments, coordinating onboarding, and supporting testing and selection processes.
• Communicates with staff from other departments, divisions, and external agencies to exchange information and coordinate activities.
• Maintains detailed records and databases; verifies and updates data, resolves discrepancies, and ensures adherence to records retention schedules.
• Schedules, coordinates, and attends meetings, trainings, conferences, and other departmental events.
• Maintains confidentiality of sensitive information, documents, and decisions.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS

• High School Diploma or GED
• Two (2) years of related work experience.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable.

WORKING CONDITIONS

• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tiled. Working surface is typically dry.
• Worker often works alone both with and without directions from supervisor.

EQUIPMENT, TOOLS, AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, two-way radio, computer, printer, and copy machine.
• Worker may handle first aid and oxygen equipment on an occasional basis.
• Materials and products typically handled in the performance of administrative duties include a wide variety of forms and paperwork, reports, various writing utensils and a wide assortment of other basic office supplies and materials.