Executive Assistant

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

The Executive Assistant provides advanced, diversified, confidential, and highly responsible administrative support to the Chief Managed Care Officer. This role requires exceptional organizational skills, sound judgment, and the ability to manage complex priorities while maintaining the highest level of professionalism and confidentiality.

The Executive Assistant will serve as a key liaison between executive leadership, internal stakeholders, and external partners while coordinating calendars, meetings, communications, and special projects that support the strategic initiatives of the Managed Care department.

As a successful candidate, you will: 

• Provide high-level administrative support to the Chief Managed Care Officer, managing complex calendars, appointments, and travel arrangements.

• Serve as a liaison between executive leadership, internal teams, and external stakeholders.

• Coordinate meetings, including scheduling, preparation of materials, and documentation of meeting minutes and follow-up actions.

• Manage and prioritize incoming communications, including emails, phone calls, and requests for meetings.

• Draft and prepare correspondence, reports, presentations, and other documents for executive review.

• Compile, summarize, and analyze data to support executive reporting and decision-making.

• Support special projects and initiatives within the Managed Care department.

• Maintain confidential files and sensitive information with the highest level of discretion.

• Ensure smooth day-to-day administrative operations and proactively anticipate executive support needs.

Your qualifications should include: 

Minimum Qualifications

• Minimum 2 years of post–high school education (trade, business, or professional school).

• 5+ years of executive administrative support experience, preferably supporting senior leadership.

• Advanced organizational and administrative skills with the ability to manage multiple priorities simultaneously.

• Strong proficiency in Microsoft Office and related office software.

• Excellent verbal and written communication skills.

Preferred Qualifications

• Bachelor’s degree

• Experience supporting executives in healthcare, academic medical centers, or large complex organizations

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, pleaseCLICK HERE.