FIAN102: Accountant & Bookkeeper

About JerseySTEM

JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools, operate on a July 1–June 30 fiscal year, and receive donations through multiple channels including online platforms and direct contributions. We are a 501(c)(3) and must file an IRS Form 990 annually.

Overview

JerseySTEM is at an exciting inflection point: our programs and donor base are growing, and we’re ready to invest in a proper financial foundation. We’re looking for a Treasurer and Bookkeeper volunteer to build that foundation from the ground up — setting up QuickBooks, establishing a budget process, and ensuring we’re filing on time every year. This is a high-impact, strategic volunteer role for someone who wants to leave a lasting mark on a growing nonprofit.

Responsibilities

Bookkeeping & Accounting

• Set up and maintain QuickBooks to establish our accounting foundation and track all income and expenses
• Categorize and record all inflows across our donation channels
• Categorize and record all outflows: expense reimbursements, vendor invoices, and direct payments
• Perform monthly bank reconciliation against the expense log
• Coordinate with the Expense Reimbursement Processor (separate volunteer) who processes the actual check runs

Tax Compliance

• Coordinate preparation of the annual IRS Form 990 (due November 15th)
• File stipend-related 1099 forms 
• Maintain organized records to support future audits or grant applications

Qualifications

• CPA, CMA, or equivalent experience strongly preferred
• Nonprofit accounting experience (Form 990, fund accounting) highly desirable
• Proficient in QuickBooks (Online or Desktop) or similar accounting software
• Familiarity with online donation platforms a plus
• Strong attention to detail; comfortable building processes from scratch
• Able to commit through at least one full tax filing cycle (through November 2026)Your Impact

  Your work is the financial backbone that lets JerseySTEM make and keep commitments to 20+ schools. Clean books, an on-time 990, and a sound budget mean the organization can grow its programs with confidence. That translates directly to more New Jersey students in STEM classrooms.