Administrative Assistant

Administrative Assistant III

Bethesda, MD 20892

Type of Employment: Part-time, 20 hours a week.

Summary of Duties and Responsibilities

The Administrative Assistants III will assist the Grants Management Office with collecting, reviewing, analyzing data, and preparing reports, charts, budgets, and other presentation material:

utilizing word processing, spreadsheet, and specialized software (eRA Commons). Utilize eRA Commons for an online interface where grant applicants, recipients, and federal staff at NIH and grantor agencies can access and share administrative information relating to research grants. The Administrative Assistant III will use the Fogarty International Center's assistance planning and financial systems to enter, maintain, and reconcile documentation into a database that contains award information, status updates, and ownership information.

Working Hours

The Administrative Assistant III normally will work Monday through Friday, 8:00 am to 5:00 pm, with a 30-minute lunch, excluding Federal Holidays. The employee will work up to 20 hours per week. Telework/Remote work may be authorized, as needed.

Qualifications

• Possession of a college degree or a high school diploma and four (4) years of work experience related work experience.

• Expertise with Microsoft Office Suite (MS Word, Excel, Outlook) and databases.

• Strong communications skills, both oral and written. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.).

• Excellent analytical, organizational, and time management skills.

• Knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file, and/or store both electronic and paper documents for future use.

• Knowledge of personal computers, including experience in using word-processing, spreadsheets, and database software, is required to enter and retrieve computerized data and prepare correspondence and reports.

• Good writing, grammar, spelling, and punctuation skills to compose and review correspondence.

Duties and Responsibilities

• Place orders for supplies and assist with any travel arrangements.

• Contact grantees to request late applications.

• Review and resolve all outstanding Closeout Issues with FIC grants.

• Arrange Meetings for the Grants Staff.

• Assist with Data Calls from the Office of the Director.

• Check to see if grants need to have their SAM registration updated.

• Triage (request information) for competing grants.

• Provide documentation that supplies and travel arrangements were made.

• Document shows how and when grantees were requested for late applications.

• Provide documentation that the contractor arranged Meetings for the Grants Staff.

• Provide documentation that the contractor assisted with Data Calls from the OD.

• Provide documentation that the contractor triaged (requested information) for competing grants.

• Computer-generated work, including preparing a variety of office documents such as correspondence, travel authorizations/vouchers, professional service orders, documents, reports, memoranda, procurement orders, and other program-related forms; maintain calendars; perform data entry; develop and maintain various spreadsheets; maintain office records; help track expenses.

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org or call us at (210) 822-4005 or Join our Team

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).