Facilities Documentation Associate

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Position Summary:

Florida Atlantic University is seeking a Facilities Documentation Associate -

Boca Raton, FL.

The Facilities Documentation Associate reports to the GIS & Space Data Specialist, the Facilities Documentation Associate serves all University campuses and sites. This is a technical paraprofessional position that supports facilities and infrastructure mapping and documentation by interpreting, capturing, and maintaining accurate facilities and infrastructure records related to buildings, grounds, and utility systems. 

This position focuses on the technical review and documentation of civil, utility, and facilities information – including record drawings, as-builts, final construction turnover documentation, and infrastructure asset changes, to ensure that institutional mapping and documentation repositories remain complete, accurate, and current. The role supports updates resulting from both capital projects and operations and maintenance activities and works collaboratively with Design and Construction Services and Operations and Maintenance staff to obtain required technical information for documentation purposes. 

The Facilities Documentation Associate plays a key role in maintaining reliable facilities and infrastructure records that support planning, maintenance, compliance, and long-term asset stewardship. 

This position is designated as essential personnel.  

DUTIES AND RESPONSIBILITIES:  

Key Responsibilities 

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across all University campuses and sites. 

• Maintain authoritative infrastructure documentation, including civil, utility, and facilities records, ensuring consistency with approved record drawings, as-built and final construction turnover documentation, and institutional standards. 

• Provide technical support for the interpretation and documentation of civil engineering drawings, infrastructure documentation and facilities drawings, including site, utility, and building floor plans. 

• Capture, validate and document infrastructure and spatial changes resulting from capital projects, renovations, and maintenance activities, including review of final construction documentation and equipment schedules, to ensure institutional records remain current and complete. 

• Identify and coordinate resolution of discrepancies between legacy documentation, submitted records, and field conditions in collaboration with appropriate technical units. 

• Maintain and update facilities and infrastructure documentation and prepare associated documentation for integration into GIS, space inventory, and related facilities systems. 

• Work collaboratively with the GIS & Space Data Specialist and coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation required for accurate recordkeeping. 

• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records. 

• Perform other job-related duties as assigned in support of spatial facilities and infrastructure documentation function. 

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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