Administrative Assistant, Office for Prevention & Education

This role is well suited for someone who brings strong organizational skills, sound professional judgment, and a genuine commitment to student well-being. Candidates should be comfortable working in an office that supports students around sensitive health topics. Priority will be given to candidates who apply by August 7th.  

RESPONSIBILITIES 

Communications 

• Serve as a welcoming first point of contact for the office across all channels, maintaining a professional and supportive tone at all times 

• Communicate on substantive matters with a broad range of internal and external stakeholders, including senior university administrators, faculty, staff, students, and parents 

​Program & Administrative Support 

• Provide day-to-day administrative support across OPEN programs and initiatives, including bystander intervention education, sexual health programming, and other wellness campaigns 

• Coordinate logistics for meetings, presentations, and major events, including scheduling, room reservations, and preparation of materials 

• Track attendance for major programs and produce summary reports for leadership 

• Support budget reconciliation by organizing and processing invoices 

Office Operations 

• Oversee a range of administrative projects including vendor coordination, supply management, and general office workflow 

• Maintain and organize confidential records and sensitive materials with discretion and in compliance with university policies