Assistant Project Manager

Build Your Career Where You Matter
Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?
We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

The Project Coordinator supports the Project Management team by coordinating project activities, documentation, and communication from initiation through completion. This role assists with order tracking, material coordination, subcontractor support, customer communication, and project closeout documentation to help ensure projects stay organized, accurate, and on schedule. The Project Coordinator serves as a key internal partner to Project Managers and helps resolve issues by identifying solutions and escalating when needed.

Essential Functions 

• Monitor project schedules, material lead times, subcontractor activities, and outstanding action items.
• Assist with identifying and resolving issues related to drawings, field conditions, materials, scheduling, and installation.
• Perform job site visits as needed to verify field conditions, support installation progress, and assist with site-specific issues.
• Receive, enter, and process project-related documentation including work orders, quotes, and sales orders, as applicable.
• Track project orders and provide status updates, including shipment tracking and warehouse coordination.
• Communicate effectively with customers, suppliers, subcontractors, and internal teams via phone and email as necessary.
• Coordinate and monitor subcontractor performance and support scheduling and resource planning as needed.
• Assist with ordering, releasing, and coordinating parts and materials required to support project execution.
• Assist with change order preparation, pricing, approvals and documentation.
• Support the project submittal process including product data sheets, samples, schedules, RFIs, specifications and related documentation.
• Assist with project closeout documents and ensure required documentation is completed and delivered.
• Identify and help resolve project issues efficiently; communicate both the issue and proposed resolution to appropriate parties, escalating to the Project Manager/Team Lead as needed.
• Perform job site visits as needed to verify field conditions, support installation progress, and assist with site-specific issues.
• Provide general administrative and coordination support to the Project Management team, including project-related reporting as needed.
• Be a liaison between the accounting and project team to assess project profitability and execution.
• Perform other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required; additional education (Associate’s or Bachelor’s degree) preferred.
• 2+ years of experience in a project coordination, administrative support, project management support, construction experiance, or similar role preferred.
• Proficient in Microsoft Office products including Excel, Word, and Outlook, Adobe, BlueBeam and/or AutoCAD
• Experience with Procore and or relevant construction software.
• Functional working knowledge of computers and office systems.

Knowledge, Skills and Abilities

• Ability to read and interpret construction drawings, specifications, and project documents.
• Ability to read, analyzes and interpret common technical journals, and legal documents such as contracts
• Ability to respond to common inquiries or complaints from Customers, regulatory agencies, or members of the business community
• Ability to apply mathematical concepts calculating margins, linear foot and square foot and man-hours
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
• Microsoft Office Suite

Equal Opportunity Employer
CBX Solutions is an Equal Opportunity Employer and a VEVRAA Federal Contractor. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.