Executive Assistant to Academic Affairs and the Deans

Job DetailsJob Location: Boston Architectural College - Boston, MA 02115Position Type: Full TimeExecutive Assistant to Academic Affairs and the Deans  The Boston Architectural College (BAC) offers excellence in design education emerging from practice and accessible to diverse communities. It’s an exciting time to join the BAC as we reimagine day-to-day operations that can scale with our strategic plan.    The Boston Architectural College (BAC) was established in 1889 and has become a non-profit, tuition-based, accredited private school of spatial design offering undergraduate and graduate degree programs in architecture, interior architecture, landscape architecture, and design studies. Students work, either in a professional position or in community service settings, at the same time they are engaged in course work. Additionally, low-residency graduate degrees in historic preservation, sustainable design, design for human health, and real estate development as well as certificate programs are all available online.   In this position you will support and maximize the work of Academic Affairs and the Deans of the Schools (School of Architecture; School of Design Studies; School of Landscape Architecture; and School of Interior Architecture). We are looking for a skilled Executive Assistant with experience in higher education, and a self-starter who can contribute to productivity at all levels, from day-to-day operations to more complex organizational projects.    What You Will Do    Act as Executive Assistant to the Provost/Vice President of Academic Affairs  Provide supplemental administrative support to Academic Deans   Ensure that meetings run on time with prep material delivered in advance    Enable remote decision-making and growth of programs    Keep projects on track    Triage and draft replies to emails    Manage information flow    Assist with Budget Management and reconciliation  Attend meetings and follow up on action items     Respond to subtle cues and react with situational appropriateness    Troubleshoot with AA colleagues and academic leadership    Recurring Projects on Which You Will Be Working    Syllabi and course review    Zoom hosting and licensing    Student evaluations (5 X year)    Room scheduling and planning of academic spaces    Substantial support for annual events for which Academic Affairs is responsible, including: Graduation Exhibition, Academic Honors and Awards, and the Intensives    Administrative support for special projects, including grants    Support for Onsite Thesis and Portfolio Review     Administrative coordination and face-to-face support for the Office of Academic Affairs    Salary Range: $51,000 - $58,000 depending on experience  QualificationsQualifications    Proactive in looking for ways to improve own skills and the success of the College     Experience assisting higher education executive in busy, high demand office environment  Some events planning   Keen attention to detail and ability to keep multiple tasks, timelines on track at once.  Education  Bachelor’s degree in any field.  Master’s preferred.