Payroll Specialist

The Payroll Specialist plays a key role in the payroll team by supporting the accurate and timely processing of employee compensation. This role focuses on audit readiness, account reconciliations, bonus program support, and serving as a resource to payroll practitioners. The Payroll Specialist ensures compliance with federal, state, and local payroll regulations and supports the Payroll Manager with various projects and escalations.

Key Responsibilities:

• Perform internal audits of payroll data and processes to ensure compliance, accuracy, and readiness for external audits.
• Execute payroll account reconciliations, including gross-to-net, tax withholdings, and general ledger tie-outs.
• Administer and track bonus, incentive, and special pay programs, ensuring accurate calculations and timely disbursements.
• Act as a point of contact for payroll practitioners by offering guidance, best practices, and resolution support.
• Support the Payroll Manager with reporting, escalations, data validation, and special projects.
• Collaborate with HR, Finance, and Accounting on data alignment, retro adjustments, and audit inquiries.
• Maintain detailed records and documentation in accordance with company policies and regulatory standards.
• Assist with testing and implementation of system updates or new payroll-related tools.

Qualifications:

• 2–4 years of payroll experience in a multi-state environment; union and bonus processing experience a plus.
• Knowledge of payroll laws and regulations (FLSA, state/local tax, garnishments, etc.).
• Experience with payroll systems such as ADP, Workday, UKG, or similar platforms.
• Strong Excel skills (e.g., VLOOKUP, pivot tables) and experience with reporting and reconciliation.
• High attention to detail and accuracy; strong problem-solving and analytical skills.
• Excellent communication and interpersonal skills, with ability to support team members at all levels.
• Ability to handle confidential information with discretion and professionalism.

About UG2: