Administrative Assistant

The Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. This role requires a detail-oriented individual who can manage office tasks and contribute to the maintenance of quality standards and engineering records.

SKILLS/ABILITIES:

• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in managing databases, filing systems, and ERP systems.
• Competency in creating correspondence, reports, and maintaining detailed records.
• Knowledge of quality control practices and engineering documentation processes.
• Ability to operate office machines, such as scanners and plotters.
• Proficient in MS Office and other office productivity software.
• Attention to detail with strong problem-solving skills.

DUTIES AND ESSENTIAL JOB FUNCTIONS:

The Administrative Assistant is responsible for:

• Organize and schedule meetings for administrators and engineering teams.
• Greet office visitors and direct them to the appropriate departments.
• Compose, prepare, and review documents, reports, and engineering drawings.
• Manage calendars, sort mail, and process quality control documentation.
• Handle project documentation, correspondence, and maintain engineering records.
• Perform data entry for reports, engineering/design items, and quality checks.
• Coordinate the reproduction of engineering drawings and enter data into the ERP system.
• Reconcile labels, inserts, and boxes according to regulatory compliance.
• Assist multiple departments by providing clerical support and general office coordination.

OTHER FUNCTIONS AND RESPONSIBILITIES:

Other duties assigned as required by the Director of Operations.

PREFERRED JOB SPECIFICATIONS:

• 2-year Associate’s degree in Business or similar field.
• Experience with working to a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.
• General knowledge of assembly shop & manufacturing activities/environment.