Assistant Coordinator for Administration, Mayor’s Summer Youth Employment Program (MSYEP)

ABOUT THE DEPARTMENT:

The Department of Human Service Programs (DHSP) creates and coordinates services that enhance the quality of life for Cambridge residents. Driven by the needs of residents, DHSP’s extensive services and programs touch almost every sector in the city: from newborns to senior citizens, from school-aged children to homeless families, from non-profit organizations to local employers.

ABOUT THE ROLE:

The Mayor's Summer Youth Employment Program (MSYEP), operated by the Office of Workforce Development (OWD), is a public sector summer employment program serving more than 1000 Cambridge teens every year. Under the supervision of the Director of Youth Employment, the Assistant Coordinator for Administration will support administrative responsibilities for MSYEP, including the weekly payroll for 1000+ participants and staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide personnel/administrative management and oversight for MSYEP, including database and filing systems.
• Assist with weekly payroll for approximately 1000 participants and staff of program.
• Assist with youth intake and staff hiring/training.
• Enter data with a high degree of accuracy and efficiency.
• Work in coordination with City Payroll and Human Resources departments.
• Provide information to youth and parents.
• With the Director of Youth Employment, supervise program liaisons and manage staff schedules.

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.

MINIMUM REQUIREMENTS:

Education and Experience

• Experience in payroll/fiscal administration and data entry, staff supervision, youth services and working with diverse populations.

Knowledge, Skills, and Abilities

• Extremely detail oriented.
• Ability to work as part of a team, troubleshoot and communicate effectively.
• Be responsible with sensitive data and hold confidentiality.
• Commitment to Anti-Racism ideals and work.
• The City of Cambridge’s workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

CORI REQUIREMENTS:

• This position is subject to Criminal Offender Record Information (CORI) checks.

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, WORK FLEXIBILITY AND ACCOMODATIONS:

• Office environment with fluorescent lighting, air conditioning, computers, and other standard office equipment.
• Shared office space can be busy and loud.
• Must be able to lift fifty pounds and participate in activities that require physical exertion.
• Sufficient mobility to travel back and forth from the MSYEP office to various sites throughout the City.

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.

REQUIRED DOCUMENTS:

Please upload the following documents to complete your application:

• Resume
• Cover Letter