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Job Title:Â Administrative Manager
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Location:Â Charlottesville, VA
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Curated Events, a premier event rental company, is seeking a motivated and experienced professional to fill the role of Administrative Manager. This position plays a crucial role in overseeing office administration, HR, payroll, and accounting functions to ensure smooth day-to-day operations. The ideal candidate enjoys variety, thrives in a fast-paced, team-oriented environment, and is comfortable managing multiple responsibilities with a high level of organizational skills and attention to detail.
The Administrative Manager will manage and coordinate office administration and procedures to ensure organizational effectiveness and efficiency. This role involves a mix of HR, payroll, billing, and administrative responsibilities, partnering with both local and corporate teams.
Primary Job Duties:
- Assist in preparing daily, weekly, and monthly reports, along with general ledger tracking, budgeting, and managing labor costs.
- Coordinate payroll, benefits, and HR administration, collaborating with the Corporate Payroll Manager.
- Assist with accounts payable (AP) and receivable (AR) at the location level, including posting payments, processing deposits, and reconciling credit card payments. Coordinate insurance billing and prepare financial reports as needed.
- Manage recruiting processes, including creative sourcing strategies, posting positions, and screening candidates.
- Process new hires and terminations, updating systems such as ADP, Employee Navigator, and other benefit platforms.
- Track and process benefit insurance billing and assist with employee benefit enrollment and education.
- Record, process, and follow up on Workers Compensation/Vehicle Accidents.
- Ensure compliance with Federal and State employment laws, working closely with the management team.
Required Skills/Abilities:
- Proven experience in office management, administration, or assistant roles.
- Strong understanding of financial accounting, payroll, and HR processes.
- Proficiency in MS Office applications, QuickBooks, and ADP Workforce Now.
- Strong customer service orientation and excellent communication skills.
- Ability to multitask, prioritize tasks, and work independently in a dynamic, fast-paced environment.
- Attention to detail, problem-solving skills, and flexibility.
Education and Experience:
- Minimum of 1-2 years of hands-on financial accounting experience.
- Minimum 1-2 years of experience managing timekeeping, payroll, and reporting.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Ability to lift up to 15 pounds at times.
Schedule:
- Monday to Friday, 8 am to 5 pm (base schedule flexible).
- May require work outside regular business hours.
Benefits:
This full-time position includes the following benefits in accordance with company policies:
- Medical, dental, and vision insurance.
- Company-sponsored 401(k) with matching.
- Company-paid life insurance and disability insurance.
- Paid vacation/personal/holidays.
Curated Events provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Â
Learn more about this Employer on their Career Site
