Purchasing Specialist

JOB TITLE: Purchasing Specialist  

DEPARTMENT: Plant Management

EMPLOYMENT TYPE: Full-Time, Exempt 

JOB SUMMARY: 

The Purchasing Specialist coordinates with appropriate internal and external parties on all executive levels to facilitate the proper strategy for the purchase of material, equipment, and professional services. Coordination may include negotiation with suppliers and internal parties, developing recommendations on purchasing transactions, and taking appropriate actions to achieve team and company objectives. 

RESPONSIBILITIES AND DUTIES: 

• Manages the purchasing transaction including, but not limited to, acquisition strategy, source selection, supplier negotiation and contract preparation. 
• Monitors all aspects of the purchasing transaction to ensure appropriate financial, budgetary, legal and other cross-functional reviews and approvals, as required. 
• Performs special projects requiring high levels of confidentiality and sensitivity. Coordinates raw materials and research studies, as well as the development of long-range sourcing plans and strategies at the regional levels. 
• Acts as an interdepartmental liaison, troubleshooter and mediator. This may include coordinating with Purchasing Team at headquarter, reallocation of assignments/commodities based on requirements, and involvement in specific client/vendor issues. Provides input and recommendations on department procedures, budgets and plans. 
• Handles ERP program (SAP) related to purchasing, budgeting and spending. 
• This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers and smartphones. 
• There will be times when this role must meet the needs of the employees by being in the production area. Appropriate safety precautions should be taken at that time. 
• Understanding and knowledge of accounts payable, invoicing, inventory management procedures and front desk operation. 

QUALIFICATIONS AND SKILLS: 

• Exceptional Communication: Including active speaking/ listening, reading/ writing skills in accordance with standard business practices and decorum 
• Critical Thinking/Troubleshooting: Using logic and reasoning to identify problems as well as the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Details: Must have attention to details for all area for works 
• Computer Skills: Advanced MS Office skills to include Word, Excel, PowerPoint, OneNote, Outlook, and SharePoint; ability to learn other systems and programs used by the company. 
• Ethical Behavior: Must maintain the highest ethical standards in the conduct of company affairs: must conduct business with integrity and comply with all applicable laws in a manner that excludes considerations of personal advantage or gain. 

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EDUCATION & EXPERIENCE: 

• Bachelor’s Degree in Business Administration required 
• Over 5 years of purchasing experience preferred 
• Excellent written and spoken English skills 
• Exceptional computer skills, including Microsoft Office 

REQUIRED COMPENTENCIES: 

• Negotiation 

• Market Analysis 

• Customer Service Principles 

• Administration & Management 

• Advanced Clerical 

• Social Interaction 

• Exceptional Organization Style 

TRAVEL: There is little travel expected with this position.