Brand Media Coordinator

• Weekly reporting from PowerBI
  • Provide Marketing team with tracking reports to track ROI on promos
• Capture media buys into database to create insertion orders
• Assist with tracking and managing all budget files with the Brand and Media teams
• Send insertion and broadcast orders to vendors/stations
• Work with parent companies on monthly media reimbursements and reconciliations
• Keep track of all billing and responsible for providing accounting with monthly billing
• Keep track that all invoices are accounted for on a monthly basis
• Track and check media invoices and address billing discrepancies with media vendors and approve vendor invoices in database
• Work with accounting department to confirm receipt of all invoices and reconcile invoices when necessary
• Traffic media materials (TV, Radio, Print, and Outdoor) to media outlets
• Monthly media audits
• Manage all coupon requests for the whole company and all invoices associated with those orders
• Assist with Ticketing tracking as needed
• Assist with updating recap decks as programs are developed and after they conclude.
• Maintains confidentiality of financial information, customer information and other sensitive and confidential information.  
• Works assigned schedule, exhibits regular and predictable attendance and works outside of normal schedule as required to meet workload demands. Performs other related duties as required.

• Highly numerate with strong attention to detail
• Self-starter, self-motivated, can deliver to tight deadlines
• An understanding of the finance process and billing process.
• Extremely competent in Microsoft Office applications, strong Excel and PowerPoint
• Experience in Access and Power BI a plus.
• Personable and confident
• Media experience preferred

Bachelor's Degree or equivalent work experience required

Previous media experience preferred