Seasonal Operations Specialist (63636)

Job DetailsJob Location: Morales Columbus, IN - Columbus, IN 47201The Position:   The Operations Specialist at Morales Group is responsible for recruitment and placement of qualified candidates for assigned areas of responsibility, managing the recruitment cycle, establishing multiple recruiting strategies with multiple resources, while continually exhibiting the core values of the organization.  Responsibilities will include administrative duties such as processing all teammates. Assist in answering the multi-line phone system and managing front lobby. Use problem solving skills to support current and future teammates. Performs basic employee records maintenance such as address changes, recording availability calls, and research issues/concerns/questions. Maintains employee applications and required onboarding forms. Ensure an excellent teammate experience while at the Morales Group.     The Duties:   Manage the recruitment cycle from start to finish  Review internal data base for social security number mismatch and take appropriate action  Accurately enters employee payment information into data base (i.e. pay card, direct deposit, etc.)  Ensure all teammate interactions are promptly and accurately documented in ATS.  Process E-Verify Cases and follow-up on any outstanding cases in accordance with Federal guidelines.   Complete TNC forms and direct associates to Social Security Administration as required  Assigns employee application for new hires and rehires in the data base for immediate start  Manage the Form I-9 for completeness and accuracy  Contact employees with Form I-9 errors to correct  Track expiring work authorization documents and work with Ops team to update.  Enter application and onboarding information into data base.  Maintain and manage I-9 Advantage system for respective branch.   Perform candidate interviews to assure the proper teammate meets job description qualifications  Enter accurate and highly detailed information from all interviews into ATS  Assist with the walk-in overflow (i.e. help employees with filling out applications and through on-boarding process)  Completes necessary amount of outbound and inbound calls daily  Perform employee orientations prior to start date  Conduct searches in ATS or other resume database for suitable candidates  Continuously search for potential employee candidates on CareerBuilder and through referrals  Assist with multiple in-house and external resources simultaneously, such as job fairs and hiring events, to attract a high-volume of qualified candidates  Use good judgment and make independent selection of candidates to be presented to client for consideration; coordinate interviews accordingly  Work closely with Operations and Sales Team, consulting daily on the status of orders, client communication, and possible strategies for optimum achievement of placement success and customer satisfaction  Receive orders for direct hire positions from client and communicate candidate recommendation throughout interview/selection process  Develop and maintain relationships and loyalty with client and candidates through regular callbacks, check-in calls and in-person visits  Ensure that records in ATS database are kept updated and all information is current  Assist the Operations/sales team on calls to current/future clients to develop a relationship with the current/future companies and to gain an understanding of the positions/requirements  Travel to recruiting fairs, customer sites, prospective customer sites, training and meetings as required  Maintain good communication/working relationships with all departments in the organization  Report all hazardous conditions/equipment to his/her manager immediately  Use independent judgment and discretion on behalf of the organization in the performance of these duties  In specific regions you will have the responsibility of collecting, reviewing, and inputting timecards from our clients within our ATS, BTS systems  Travel to other offices may be required from time to time.   Qualifications Bilingual in English and Spanish  Knowledge of other languages a plus but not required.   Strong communication skills with great active listening skills.   Ability to be accurate, concise, and detail oriented.   Lives our core values daily of being humble, being courageous and being a light.   High School and Higher Education preferred