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Job description:
We are seeking a highly organized and experienced Office Manager to oversee the daily operations of our for our Urgent Care facility. The ideal candidate will possess strong leadership skills and be the heartbeat of the clinic - overseeing daily operations, leading a dynamic team, and ensuring exceptional patient experiences. This role combines the fast-paced environment of urgent care with the long-term leadership impact of healthcare administration. You’ll supervise Medical Assistants, Receptionists, and X-Ray Techs while partnering closely with Providers and Advanced Practice Professionals. From patient satisfaction and staff engagement to scheduling, compliance, and P&L management - you’ll have full ownership of your center’s performance.
Responsibilities
- Lead and mentor non-provider staff, cultivating a culture of service, accountability, and operational excellence.
- Manage day-to-day clinic operations - ensuring smooth patient flow, scheduling accuracy, and efficient resource use.
- Monitor and improve KPIs, including wait times, patient satisfaction (NPS), staff turnover, and budget adherence.
- Maintain full compliance with healthcare regulations (HIPAA, OSHA) and internal protocols.
- Handle recruiting, onboarding, scheduling, payroll, and performance management.
- Serve as the primary liaison with leadership and communicate performance data and improvement plans.
- Jump in as needed to support on the floor, especially during peak hours.
Experience
- 3+ years of healthcare management experience, preferably in urgent care, outpatient, or ambulatory care.
- Strong leadership background - able to coach, inspire, and retain high-performing teams.
- Clinical experience or Medical Assistant certification a plus.
- Active BLS certification required or must be obtained within defined onboarding period
- Proficient in scheduling and payroll systems; EMR experience required.
- Solid understanding of healthcare administration, compliance, and budget management.
- Excellent communicator with strong emotional intelligence and decision-making skills.
Work environment
Fast-paced urgent care with frequent role-switching; prolonged standing/walking; routine exposure to blood and body fluids (strict PPE adherence); occasional lifting up to 25–30 lbs; weekend/evening shifts and float coverage as needed.
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