Business Administrator I

Agency

Department

The Business Administrator I, under general supervision, manages the full range of business activities including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

General Duties and Responsibilities:

-Serves as financial and HR advisor to Center Director. Provide monthly budget update spreadsheets and budget estimates to Center Director and Project Leaders; work with Center Director to prepare annual budget cycle process as well as other budgetary actions throughout the fiscal year, using FAMIS and Canopy systems. Assist Center Director and Project Leaders with State, local, and Grant accounts, ensuring proper spending by category restrictions and that funds are expended by account end dates. Track awards, including local, State and grant funds and complete annual income spreadsheet by month/calendar year for Center Director.

-Coordinates annual fiscal year-end closing procedures and sets up new fiscal year budgets as per the Center Director’s directives; coordinates and oversees fiscal activities, including purchasing requirements for the Center Director and Project Leaders; review and approve proposals on Maestro, prior to Center Director approving; oversees monthly verification of expenditures, deposits, and invoices.

-Assists Center Director and Project Leaders with recruiting and hiring documents for new personnel and assist with Workday processes. Assists Center Director and Project Leaders with preparing and updating position descriptions in Workday; oversee the completion of all Faculty and Staff annual evaluations through Workday, ensuring that all are completed as per policy.

-Oversee the preparation of payment vouchers to ensure proper account information for the processing of all payables and travel expense reports for the unit are correct and approve all purchase orders, travel requests and travel expense reports and all related documentation in Aggiebuy, Emburse and Canopy systems; oversee the processing of all newly hired and terminated employees, including International paperwork and documentation; ensure that all training documents and records are up to date; process necessary costing allocations for account source changes as needed.

-Oversee processing the bi-weekly and monthly payrolls in Workday, for final processing by Payroll department; oversee and assist with the electronic Inventory records, including the Building, Equipment and Livestock inventories for all necessary reports, transfers, deletions, and changes; serves as Accountability Property Officer.

-Work with HR department to ensure that AgriLife and System policies and procedures are being followed, answer policy and procedure questions from Faculty, staff, and Center Director.

-Serves as an approver and back-up signer of vouchers and requisitions and serves as a delegate approver for Center Director and Project Leaders as needed.

-Supervisor and manager of administrative team members at Corpus Christi Center and Beeville facility.

-Other job-related duties as required

Required Qualifications:
-Bachelor’s degree or equivalent combination of education and experience.
-Five years of related experience.
-Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills.

-Excellent verbal and written communication skills.
-Ability to multitask and work cooperatively with others.

Other Requirements:

Requires travel to meetings and conferences.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 
• 12-15 days of annual paid holidays  
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas  
• Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.