INSTITUTE EXECUTIVE ASSISTANT

Premier Physician Network
FT / 80 hours per pay period

General Summary/Responsibilities:

The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion.

Essential Duties & Functions:

•    Manage executive calendars, schedule appointments, and coordinate internal and external meetings. 
•    Organize travel arrangements, itineraries, and accommodations for executives and guests. 
•    Prepare and proofread reports, presentations, correspondence, and meeting materials. 
•    Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders. 
•    Assist in the planning and execution of institute events, board meetings, and special projects. 
•    Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks. 
•    Maintain organized filing systems (physical and digital) for institutional records and documents. 
•    Process expense reports, invoices, and reimbursements in accordance with organizational policies. 
•    Handle sensitive and confidential information with the highest level of discretion. 
•    Provide general administrative support and contribute to a collaborative and efficient office environment.

Other Duties & Functions:
    Other DUTIES AS assigned

 

Qualifications

Education

Minimum Level of Education Required: High School completion / GED
            
Additional requirements:
    Preferred educational qualifications: Administrative secondary education preferred. Experience in health care secretarial work and familiarity with medical terminology are desirable.
 

Experience

Minimum Level of Experience Required: 5 - 7  years of job related experience
 

Knowledge/Skills

    Proficiency with Microsoft Office Suite and virtual meeting platforms. 
    Strong organizational and multitasking skills with exceptional attention to detail. 
    Excellent written and verbal communication skills. 
    Ability to work independently, prioritize tasks, and manage time effectively. 
    Professional demeanor and ability to interact with high-level stakeholders. 
    Discretion in handling confidential information and professional judgment in decision-making.