Administrative Assistant- Duke Regional Nursing Administration

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

About Duke Regional Hospital

Pursue your passion for caring with Duke Regional Hospital in Durham, North Carolina. With 388 beds it is the second largest of Duke Health's four hospitals and offers a comprehensive range ofmedical, surgical, and diagnostic services, including orthopedics, weight-loss surgery, women's services, and heart and vascular services.

Job Summary

In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.

Hours:

Monday-Friday

8-4:30 (30 minute lunch)

Work Performed

In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following: 

•    Manage executive calendars, email communications, meeting scheduling, and conference logistics. 
•    Prepare agendas, presentations, reports, spreadsheets, meeting minutes, and executive materials. 
•    Coordinate interviews, candidate scheduling, and onboarding support. 
•    Process purchase orders, supply orders, and procurement requests. 
•    Manage expense reconciliations, purchasing card transactions, and invoice processing. 
•    Monitor time and attendance records and process secondary payments. 
•    Coordinate office operations, including office supply ordering and administrative support. 
•    Support hospital committees and special programs through meeting coordination, ordering, and event logistics. 
•    Maintain organizational directories, tracking databases, and administrative records. 
•    Track employee licenses, certifications, mandatory education, and renewal requirements. 
•    Support accreditation, regulatory, audit, and compliance activities, including documentation for regulatory agencies. 
•    Maintain records and reports required for accreditation surveys and compliance monitoring. 
•    Coordinate employee recognition programs, including DAISY and BEE Awards. 
•    Assist with patient complaint documentation, peer review processes, and quality reporting. 
•    Prepare executive and operational reports while managing confidential personnel and organizational information. 
•    Perform other administrative duties and special projects as assigned

Knowledge, Skills and Abilities

Creatively uses PC, word processing and other office tools. Thorough knowledge of department policies, procedures, and goals.

Level Characteristics

N/A

Minimum Qualifications

Education

High school education or equivalent.

Experience

Two years of administrative support experience of increasing variety and/or complexity

Degrees, Licensures, Certifications

N/A