Data Entry Receiving Clerk

Cosmo Cabinets is a growing manufacturer of premium frameless kitchen and bath cabinets with production facilities in Eatonton, Georgia. Due to our continued growth, we are seeking talented individuals to join our team.

We are a young, innovative company with unlimited opportunities for skill development and career advancement. Our unique product line and tight-knit team create an excellent work environment where your contributions truly matter.

OUR CORE VALUES - C.A.R.E.S.

• Communicate - We speak clearly and consistently
• Accountable – We are accountable for results
• Reliable – We keep it simple and smart
• Excellence – We achieve excellence together
• Safety – Safety is our priority

Position Summary

The Data Entry Receiving Clerk is responsible for accurately recording all inbound materials into the ERP/inventory system for a cabinet manufacturing facility. This role processes packing slips, bills of lading, and purchase order receipts for sheet goods, hardwood lumber, doors and drawer fronts, hardware, finishes, and supplies; maintains receiving files; and flags discrepancies so Purchasing and Production always have accurate, up-to-date material information.

Key Responsibilities

Data Entry & Receiving Records

• Enter all inbound receipts into the ERP/inventory system Monday and 2020 Insight  accurately and on the same day materials arrive
• Match packing slips and bills of lading to open purchase orders; confirm part numbers, quantities, units of measure, species, thickness, finish, and color
• Generate and print receiving labels, location tags, and put-away tickets for the receiving team
• Close, partially receive, or back-order purchase orders in the system as appropriate

Discrepancy Tracking

• Log shortages, overages, damaged goods, and wrong-item receipts; attach photos and supporting documents
• Notify Purchasing and the Receiving Specialist Manager of discrepancies and follow up on vendor claims, RMAs, and credits
• Maintain a discrepancy log and assist in reconciling vendor invoices against receipts

Filing & Documentation

• Organize and file packing slips, BOLs, receiving reports, and inspection records (paper and electronic)
• Maintain accurate vendor, item, and location records; report needed item master corrections
• Prepare daily and weekly receiving reports for management

Inventory Support

• Assist with cycle counts and physical inventories; enter count results and help research variances
• Update inventory locations and bin transfers in the system as materials are moved to production areas
• Communicate material arrivals and backorders to Production Scheduling and department leads

General Duties

• Answer receiving-related questions from Purchasing, Production, and vendors by phone and email
• Assist on the dock with counting, labeling, or light material handling as needed
• Follow all safety and housekeeping procedures in the receiving office and dock area

Qualifications

Required

• High school diploma or GED
• 1+ years of data entry, clerical, receiving, or inventory experience
• Accurate typing and 10-key skills with strong attention to detail
• Proficiency with Microsoft Excel and Outlook; ability to learn ERP/inventory software quickly
• Ability to read purchase orders, packing slips, and material specifications
• Strong organizational and communication skills

Preferred

• Experience in cabinet, millwork, furniture, or wood products manufacturing
• Familiarity with sheet goods, hardwood lumber, and cabinet hardware terminology
• Experience with ERP systems such as Cabinet Vision, 2020 insight, or similar
• Forklift certification (not required)

Physical Requirements & Work Environment

• Primarily seated computer work in a receiving office with frequent trips to the dock and warehouse
• Ability to lift up to 30 lbs occasionally
• Exposure to a manufacturing/warehouse environment including noise, dust, and varying temperatures
• Occasional overtime to support delivery schedules, month-end close, or inventory counts