Project Manager II – Capital Projects

Overview

At Community Transit, we are looking for a Project Manager II, Capital Projects to join our team and lead a diverse portfolio of transit infrastructure projects. In this role, you’ll lead projects that do more than change buildings and infrastructure—they improve how people move through their communities every day. From upgraded bus stops and passenger facilities to new transit centers, stations, park-and-ride facilities, and operating and maintenance facilities, you’ll help turn ideas and investments into projects that serve riders, employees, and the region for years to come.

You’ll take ownership of assigned capital projects from initiation through design, construction, and closeout, bringing together teams, consultants, contractors, and stakeholders to keep projects moving and deliver results. The work requires balancing scope, schedule, budget, quality, safety, and operational needs while navigating the challenges that come with complex public infrastructure projects.

In this role, you’ll work with oversight but without direct supervision, exercising independent judgment within established project parameters. The position requires the ability to recognize when major decisions, risks, and cost impacts need to be escalated to the appropriate stakeholders.

Essential Duties

• Develop and manage project implementation plans including work breakdown structure, schedule, resources, cost estimates, contingencies, forecasts, key performance indicators, and risks. Research, document, and refine project scope, business case, and requirements. Communicate project status, risks, costs, issues, and recommended actions succinctly to project stakeholders and agency leaders and adjust plans as necessary to accomplish project objectives.
• Coordinate and facilitate project teams consisting of appropriate internal stakeholders, contractors, consultants, and external agencies. Establish clear expectations, facilitate cooperation, support accountability, and communicate project requirements. Influence stakeholders and build alignment while escalating major decisions and issues to the appropriate level.
• Support fiscal and budget management for assigned projects. Monitor commitments, expenditures, forecasts, and variances; review invoices and project costs; and support contracts, purchase orders, task orders, and change orders in accordance with agency policies and procedures. Make minor project decisions independently and surface major decisions or material cost impacts to stakeholders.
• Support procurement and manage vendor and consultant relationships with appropriate support. Coordinate scopes of work, procurement activities, consultant and contractor deliverables, and performance. Monitor vendor activity and address routine issues to support successful project delivery.
• Prepare short-term plans as projects progress. Identify, assess, track, and mitigate project risks; identify and communicate changes to scope, schedule, cost, and resources; and develop plans to mitigate construction impacts on transit service, traffic flow, local communities, and agency employees.
• Complete projects in a professional manner meeting approved scope, budget, schedule, quality, and safety requirements. Track and report key performance indicators, support project turnover and closeout, and prepare end-of-project documentation and reports.
• Coordinate regulatory and stakeholder requirements, including applicable federal, state, and local requirements for right-of-way, environmental impacts, design/build, permitting, workplace safety, public involvement, and other project approvals. Work with internal and external stakeholders to support compliance and project delivery.
• Perform other duties of a similar nature or level.

Requirements

Minimum Qualifications

• High school diploma or GED plus three or more years of related work experience in project planning, management, and execution.
• Experience coordinating project work, schedules, budgets, stakeholders, vendors, consultants, or contractors.
• Experience communicating project status, risks, costs, issues, or performance information to a variety of audiences.

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Preferred Skills and Knowledge

• Three or more years of related project management experience.
• Experience working in government or the public sector.
• Project Management Institute (PMI) certification.
• Experience independently managing vendors/consultants.
• Experience supporting or managing capital projects valued over $1 million
• Experience working in the public sector and/or planning and construction of transit and transportation infrastructure

Knowledge Requirements

• Project management frameworks, practices, and project planning and execution.
• Universal Design principles and practices.
• Project management technology tools and common business technology.
• Fiscal and accounting standards and common budgetary practices.
• Business communication practices, including communicating risks, costs, status, and project performance.

Skill Requirements

• Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit’s Core Values and achieve the organization’s vision and mission. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect.
• Project planning and management
• Business acumen and understanding of project objectives, costs, schedules, and operational impacts
• Analyzing and interpreting data to support project decisions and identify, track, and report key performance indicators
• Strong interpersonal, verbal, and written communication with the ability to communicate succinctly with a variety of audiences about project status, risks, costs, and issues
• Facilitating and coordinating project teams and working effectively with internal stakeholders, consultants, contractors, and external partners
• Influencing stakeholders and building cooperation to support project objectives
• Time management, organization, and adjusting to changing priorities
• Public speaking and presenting project information to project teams, stakeholders, and agency leaders
• Coordinating and effectively working cross-functionally
• Decision-making and problem-solving, including the ability to make routine project decisions independently and appropriately escalate significant issues
• Risk assessment and mitigation
• Budget and fiscal management, including monitoring project costs, expenditures, forecasts, and variances
• Vendor and consultant coordination, including supporting procurement activities and monitoring vendor performance
• Change management and the ability to adapt project plans in response to changing requirements, risks, or conditions
• Proficiency with project management technology tools and Microsoft Office applications

Working Conditions

Work is performed both indoors in an office environment, and outdoors in varying weather conditions.  Requires the ability to operate standard office equipment and keyboards.  Must have the ability to move throughout the building, between buildings, and to field locations.  You may be exposed to automotive fumes, odors, dusts, and may need to complete tasks in noisy environments.  Lifting and carrying of supplies and equipment up to 30 pounds will be required occasionally.  Hybrid telework is available for most administrative positions.

Application and Selection Process:

• Only on-line applications accepted. Please include resume. 
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.
• Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background check, reference checks and various performance tests. 
• Salary will be negotiated based on skills and experience.

Employee Benefits:

Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue 24 days of Paid Time off (192 hours) in their first year and ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. 

If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected.

Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.