About Us:
Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person, office, or conference room
Answer, screen and forward incoming phone calls
Assist with closing files as needed (e.g. disbursing funds/scanning documents)
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Maintain office security by following safety procedures and controlling access via the reception desk
Keep inventory of stock
Update calendars and schedule appointments or meetings
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Request documents necessary to conduct closings according to contract terms
Check legal documents for accuracy
Obtain attorney approval for legal documents related to the transaction
The company reserves the right to add or change duties at any time

Skills

Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Time management
Active listening
SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
Detail-oriented -- would rather focus on the details of work than the bigger picture
High stress tolerance -- thrives in a high-pressure environment

Supportive – enjoys working as part of a team

Learn more about this Employer on their Career Site