Purchasing Clerk

Job Description

Division:                                  Finance

Facility:                                   LLC, Wholly owned by The Shawnee Tribe

Department:                           Procurement

FLSA:                                     Non-Exempt, Hourly

Job Title:                                 Purchasing Clerk

General Definition:                 The Purchasing Clerk is responsible for administrative and clerical duties related to purchasing goods at Golden Mesa Casino. 

Supervision Received:             Purchasing Supervisor

Supervision Exercised:           N/A 

Essential Job Functions:

• Prepare purchase orders and track their status, ensuring accurate delivery of goods.
• Monitor inventory levels.
• Reconcile discrepancies in inventory balances.
• Maintain purchasing files, reports, and price lists.
• Prepare inventory transfer forms to ensure goods are accurately accounted for.
• Communicate with suppliers to schedule deliveries and resolve issues.
• Assist in the development and maintenance of purchasing policies and procedures.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:  

• High School Diploma or equivalent, required

Knowledge, Skills, and Abilities:  

• Must be high energy, ambitious and customer service oriented
• Must possess strong leadership skills 
• Must be able to work effectively with peers, staff members, and regulatory agency personnel
• Must possess strong computer skills to include effective working knowledge of Microsoft Office products
• Ability to create and maintain documents created in MS Word and MS Excel
• Ability to organize and save documents on an ongoing basis, for retrieval when necessary
• Strong written and oral communication skills required
• Ability to solve problems and deal with a variety of situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to exhibit can-do approach and inspire employees to excel; use competition to encourage others to develop performance standards and confront negative attitudes; develop a team spirit
• Knowledge of supply chain methods and techniques, including contract negotiations
• Strong knowledge of automated procurement and warehouse applications
• Ability to convince others in both positive and negative circumstances; use tact when expressing ideas or opinion’s;  present new ideas to authority figure; adapt presentations to suit a particular audience; respond to objections successfully.

• Must be able to work in fast paced, smoke filled casino environment

Training and Experience: 

• Experience in utilization purchasing and inventory control software, preferred
• Experience in balancing physical inventory to revenue in concession stands and bars, preferred

Licenses/Certifications/Other:  

• Must be able to complete pre-employment drug test with a negative result
• Must be able to pass a background check and receive a license or permit from any Regulatory Agency, if applicable to perform the essential job functions

Physical Requirements:

• Strength:
  • Sedentary to Medium workload. Stand, sit and walk consistently. Will be required to lift up to or over 40lbs or exert occasionally over 100lbs.
• Movement:
  • Will consistently be required to touch, feel, stoop, bend, kneel, climb, reach. Will use office equipment.
  • Driving motor vehicles as needed.
• Auditory:
  • Frequently speak and articulate.
  • Noise levels will be varied from moderate to heavy machinery.
• Environmental:
  • Exposure to weather and extreme elements are minimal.