Bookkeeper

U.S. Facilities, Inc., a consolidated facility management service company, is seeking Bookkeepers that can complete several tasks. This is to be accomplished on a routine basis as outlined in the following responsibilities:

• Facilitate new hire documentation and onboarding with the corporate office.
• Enter and maintain personnel records, photos, access badge information, codes, and salary information in the locally administered project database (based on FileMaker).
• Collect and enter personnel timesheets sourced from various worksites and subcontractors in the project database.
• Maintain labor charge codes in the corporate payroll system.
• Verify personnel timesheet against field documentation and reports from supervisors.
• Investigate and resolve all timesheet discrepancies with personnel and supervisors.
• Assemble personnel, subcontractor, equipment, and other direct costs for project billing.
• Input information in project database and perform detailed cost calculations and processes.
• Prepare, review, and assist with finalization of monthly project invoice to client.
• Develop statistical reports for contract compliance and project management purposes.
• Understand, disseminate, and field inquiries regarding corporate and client policies.
• Assist personnel with benefits information.
• Coordinate with client, subcontractors, and the corporate office regarding updates to charge codes for all labor, project tasks, and direct expenses authorized by the client.
• Maintain billing, payroll, and holiday calendars for personnel and subcontractors.
• Develop and run scripts in the project database to prepare reports.
• Compile and assist with project safety metrics.
• Assist with compliance with federal, state, and local legal requirements by studying requirements, and support adherence to requirements.
• File necessary reports and advise management on needed actions.
• Contribute to team effort by supporting management goals and initiatives.
• Answer and direct phone calls as needed.
• Organize and schedule appointments and meetings.
• Maintain personnel, client, and subcontractor contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies, services, and equipment as authorized by supervisor and/or USF Senior Project Manager.
• Submit and reconcile expense reports.
• Provide general support to client and/or public.
• Provide information by answering questions and requests.
• Handle multiple projects and tasks concurrently.
• Any other duties as assigned by a supervisor and/or USF Senior Project Manager.

Qualifications:

Education:

• Bachelor’s degree in business, accounting, finance, data science or related fields (preferred)
• High school diploma or GED equivalent (required)

Pre-employment Requirements:

• A fingerprint based Criminal History Records Check (CHRC) will be conducted prior to employment.
• Drug Screening will be conducted prior to employment.
• 18 years of age or older
• Virginia Driver’s License in good standing

Compensation:

• $20.00-25.00/Hourly
• Vacation
• Sick Time
• Paid Holidays
• 401-K

NOTE: This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.

Management will determine when essential positions are required. Valid driver's license is required. DMV records check is required. Criminal History Records Check and Fingerprint check is required.

Notice to applicants and employees of availability of AAP for Protected veterans and for individuals with a disability [41 C.F.R. 60-300.41 and 41 C.F.R. 60-741.41]: U.S. Facilities, Inc. (USF) is a covered federal contractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended and Section 503 of the Rehabilitation Act of 1973, as amended. As such, USF is bound by the terms of VEVRAA and Section 503, and shall not discriminate against individuals with disabilities, and is committed to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities. USF maintains an Affirmative Action Plan for the purpose of proactively seeking employment and advancement in employment of qualified protected veterans and individuals with disabilities. Upon request, USF will make accessible to you its Affirmative Action Plan for protected veterans and individuals with a disability. If you are interested, please submit a written request to Human Resources, HR@usfacilities.com or 30 N. 41st Street, Philadelphia, PA 19104. We will then schedule a time within our regular hours of operation for you to review the Affirmative Action Plan.

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