Administrative Assistant

Working hours are Monday – Friday, 8:30 a.m. - 4:30 p.m., with a one-hour lunch break.

One telework day per week is available after a training period.

Job Duties

     Department Administrative Support

• Provide administrative support to the Chief Counsel, Deputy Chief Counsel, six staff attorneys, and legal interns.

• Manage calendars, schedule meetings, coordinate CLE reservations, and make travel arrangements.

• Draft, proofread, and prepare official correspondence, reports, and meeting materials.

• Maintain digital and physical filing systems, digitize records, and update department contact lists.

• Oversee daily office logistics, including equipment maintenance, procurement, and inventory management.

     Leases & Transactions Support

• Organize electronic legal files, extract key information, and maintain lease tracking databases and spreadsheets.

• Generate and distribute monthly lease status reports to key stakeholders.

• Proofread leases, procurement contracts, Memorandums of Understanding (MOUs), and interbranch agreements.

• Track, process, and coordinate the execution and distribution of final legal agreements.

• Manage communications and arrange conference calls for lease and transaction matters.

     Resource & Knowledge Management

• Administer Westlaw and LexisNexis user IDs and access credentials across the organization.

• Support the development and ongoing maintenance of the AOPC Legal SharePoint site.

• Assist with designing document templates, maintaining standard operating procedures, and organizing staff training.

Special Projects & Cross-Functional Coverage

• Crosstrain in department functions, including processing sovereign citizen filings and assisting with statewide grand jury selection.

• Provide backup support to other areas during high-demand periods.

Minimum Qualifications

• Bachelor’s degree or

• Any equivalent combination of experience performing administrative (non-clerical) staff work involving a variety of assignments.

Additional Requirements

• Working knowledge of Microsoft Word, Outlook, SharePoint, and Adobe.

• Strong communication, organizational, and planning skills and the ability to multitask. 

• A satisfactory criminal background check is required.

Job Highlights

• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.

• Salary increases, employee assistance programs, and retirement plans.

• 1 day of telework is available after a training period.

• Healthcare flexible spending account.

• 6 weeks paid parental leave for eligible employees.

• Free parking

Salary information

Starting Annual Salary Range: $43,442 - $51,626

Maximum Annual Salary: $67,994