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Work where every moment matters.Â
Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.Â
The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.
Position Summary:
Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of the Population Health department. This role requires excellent organizational skills, attention to detail, and a high level of service. Includes interactions with internal and external customers handling confidential information. Responsible for managing schedules, recording minutes, preparing reports, coordinating meetings, handling communications, and supporting various projects to enhance productivity and efficiency.
This position supports the Vice President of Medical Affairs, Senior Director of Population Health Operations, and team. Position is primarily Monday – Friday, days, with flexibility in scheduling required. Occasional evening availability is necessary with advance notice.
This position contributes to the overall success of the organization by providing multi-dimensional, complex administrative support in a manner which requires self-direction, creativity and independent and discretionary judgment.Â
Position Responsibilities:
Key Areas of Responsibility
Clerical work
1.                Managing schedules and calendars for multiple leaders
2.                Coordinating meetings with internal and external stakeholders
3.                Creates, prepares and distributes meeting materials to attendees, including: reports, agendas, PowerPoint presentations, meeting minutes
4.                Attends required meetings and prepares comprehensive meeting minutes
5.                Coordinates and secures travel arrangements including conference registration, flights, hotel and transportation for VP and team, as needed
6.                Creating Excel and PowerPoint reports and presentations for leadership
7.                Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms
8.                Assists with the onboarding of new team members including, but not limited to, ordering of IT equipment, completion of network access forms, inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members
9.                Accepts and distributes mail correspondence
10.           Maintains office supply inventory and ordering
11.           Orders computer and phone equipment as requested by leader
12.           Composing correspondence via email and in person
13.           Booking conference room, training and office spaces
14.           Participates in the planning and coordination of team building/team educational activities
15.           Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources, Payroll, Timecards, or other issues impacting the organization
Project work
1.                Coordinating events
Working Relationships:
This Job Reports To (Job Title): Senior Director of Operations, Population Health
Education
·       Minimum: High school diploma or equivalent
·       Preferred: Associate degree
Experience
·       Minimum: 3 years’ administrative experience
Preferred: 5 years’ administrative experience with at least three years supporting a senior leader
Language Skills
·       English
Knowledge, Skills and Ability RequirementsÂ
1.                Excellent communication and interpersonal skills required
2.                Computer proficiency
3.                Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practice
4.                Able to manage multiple competing priorities within a fast-paced and dynamic environment
5.                Highly motivated, self-directed, executive presence
6.                Demonstrates flexibility and responsiveness in interactions with colleagues at all levels
7.                High level of professionalism and discretion in handling confidential and sensitive information
8.                Ability to work well in a team structure
9.                Attention to detail
10.           Highly organized
11.           Proficiency in Microsoft Office, PowerPoint, Excel, Outlook and other systems
12.           Strong attention to detail and time-management skills
13.           Healthcare experience preferred
We take great care of careers.
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.
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