Office Secretary / PA to Managing Director

Location: Nicosia, Cyprus
Salary: €18,000 – €21,000 per annum + performance-based bonus

An established international tax advisory and corporate services firm is looking to recruit a highly organised and professional Office Secretary / PA to the Managing Director for its Nicosia office. The firm provides specialist professional services to an international client base and is recognised for its strong technical expertise and service-focused approach.

This is an excellent opportunity for a career-driven individual who enjoys a varied role combining executive support, office administration, communication, and coordination.

Job Description

The Office Secretary / PA will provide direct administrative and personal support to the Managing Director while assisting with the smooth day-to-day running of the office. The position requires excellent organisational skills, discretion, attention to detail, and the ability to confidently manage multiple priorities.

The successful candidate will also act as a key point of contact for visitors and internal teams and will provide additional administrative support to other departments when required.

Responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, emails, messages, and day-to-day communications
  
• Provide PA support to the Managing Director, including handling personal and ad-hoc tasks when required
  
• Answer, screen, and direct incoming telephone calls professionally
  
• Organise internal and external meetings, including scheduling, logistics, and coordination with attendees
  
• Take meeting minutes and distribute them to relevant parties
  
• Prepare and maintain correspondence, reports, presentations, documents, and office records
  
• Arrange business travel, accommodation, and itineraries for the Managing Director
  
• Welcome visitors and ensure they are directed to the appropriate person or department
  
• Ensure the reception, meeting rooms, and general office areas remain professional and well organised
  
• Monitor office supplies and coordinate orders as required
  
• Assist with the organisation of company events and functions
  
• Coordinate with different departments to support efficient daily office operations
  
• Provide administrative assistance to the Marketing and Compliance departments when required
  
• Undertake additional projects and administrative duties assigned by the Managing Director
  

Requirements

• Previous experience in an Office Secretary, Personal Assistant, Executive Assistant, or similar administrative role is preferred
  
• Excellent organisational and multitasking skills with strong attention to detail
  
• Fluency in Greek and English, both written and spoken
  
• Excellent communication and interpersonal skills
  
• Strong computer literacy, particularly Microsoft Word, Excel, and PowerPoint
  
• Ability to manage confidential and sensitive information with professionalism and discretion
  
• Ability to prioritise workload, work under pressure, and meet tight deadlines
  
• Professional, reliable, and proactive approach to work
  
• Strong team player with the ability to communicate effectively across different departments
  

Benefits

• Salary of €18,000 – €21,000 per annum, depending on experience and qualifications
  
• Performance-based bonus
  
• Opportunity to work closely with senior management within an international professional services environment
  
• Varied role offering exposure to different areas of the business
  
• Professional environment with opportunities to develop administrative and executive support experience
  

This is a great opportunity to take on a trusted and varied position at the heart of an international professional services firm, working closely with senior leadership while developing your career.

Apply now to be considered for this exciting opportunity.