Development Associate

Department

Compensation

Job Description

General Description / Primary Purpose

The Development Associate plays a vital role in advancing the University's philanthropic mission by providing administrative, operational, and strategic support to the Development team. This position contributes to donor engagement, stewardship, fundraising initiatives, and departmental operations while ensuring efficient coordination of activities and exceptional service to internal and external stakeholders.

Job Function

Responsibilities include, but not limited to:

• Provide administrative support to the Assistant Vice President-Development Officers, Directors and Assistant Directors of Development.
• Maintains calendars, composes and signs routine correspondence.
• Assist with monitoring and tracking Educational & General (E&G) and Foundation budget expenditures.
• Proofread and review documents to ensure consistency, accuracy, and adherence to established formatting standards.
• Maintain and manage donor databases, ensuring accuracy and confidentiality.
• Collaborate with team members to develop and implement donor engagement strategies.
• Assists with drafting and tracking of Gift Agreements.
• Supports the planning and staffing of volunteer council meetings including preparation of agendas, meeting notices, RSVPs and meeting minutes.
• Manages priorities including but not limited to scheduling meetings, reserving meeting spaces, coordinating conference calls and donor visits.
• Assists with expense reports.
• Keeps minutes, memos, letters, reports and other documents for internal and external circulation.
• Maintain organized electronic and physical filing systems.
• Support special projects, events, and initiatives as assigned by the Development team.

Marginal Functions

• May serve on the Search & Screen Committee for Director-level and above positions.
• May represent the university on local, system-wide, or state committees.
• During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.