Deputy County Clerk

Company Description

Under general supervision, the Deputy Clerk assists in maintaining records of notary bonds, births, deaths, and other documents.  Must ensure documents and data are stored swiftly and accurately, and provide customers with efficient, friendly service at all times.  

Job Description

Primary Responsibilities:

Serving customers at the counter and assisting telephone inquiries

Recording land records and property tax redemptions

Issuing licenses and permits

Typing correspondence, reports and other documents

Creating and maintaining files, and organizing and filing various documents

Data entry in various computer programs

Secondary Responsibilities:

Accounts payable back up 

Scanning and maintaining records of births, deaths and other documents

Assisting in election administration tasks and capturing election data

Receiving relevant fees and balancing a cash drawer

Any other duties assigned by the County Clerk

Qualifications

High school diploma or GED

Minimum of 1-year general office experience

Technical proficiency and accurate keyboarding

Land record knowledge will be an advantage

Accounting skills helpful

Excellent verbal and written communication skills

Ability to maintain confidentiality and security of information

Valid driver's license

Ability to secure a state notary commission post-hire (employer-sponsored)

Additional Information

Full Time, 35 hours per week.  Office hours Monday -Friday, 8:00 am to 4:00 pm; 1-hour unpaid lunch

$17.10 per hour

4% annual increases on 12/01 based on collective bargaining agreement

Every 2-years receives step increase based on collective bargaining agreement

90-day probation period

Benefits:

• Eligible to participate in available medical and dental insurance plan beginning the first day of the month following hire date.
• Illinois Municipal Retirement Fund - IMRF has provided employees a sound and efficient system for the payment of retirement, disability, and death benefits.
• Eligible for vision reimbursement
• Life insurance provided by the County
• Fifteen (15) paid holidays as designated by the Board of Commissioners
• 70 hours vacation after completion of 1-year employment
• 7 hours per month sick time
• 28 hours personal time each fiscal year

Resumes will be accepted until position is filled.

Union County Government is committed to nondiscrimination in hiring, promotion, discharge, pay, fringe benefits and other aspects of employment, on the basis of race, color, religion, sex, disability, age, national origin, veteran status, sexual orientation, gender identity, genetic information or ancestry.