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Position Summary SPEC Building Materials is seeking a detail-oriented and dependable Accounts Payable Representative to join our Accounting & Finance team. This position is responsible for the accurate and timely processing of vendor invoices related to inventory, freight, and operating expenses across all branch locations. The ideal candidate is highly organized, enjoys working in a fast-paced environment, and is committed to maintaining accuracy while meeting deadlines.
Key Responsibilities
- Process the full-cycle accounts payable function for multiple branch locations.
- Review, code, and enter vendor invoices for inventory, freight, and overhead expenses.
- Match vendor invoices with purchase orders and receiving documentation.
- Investigate and resolve invoice discrepancies by working with vendors and branch personnel.
- Process non-purchase order invoices, including document entries and adjustment registers.
- Review and prepare invoices for payment in accordance with company policies and payment terms.
- Execute weekly check runs and process special check requests as needed.
- Ensure timely payments to maximize available vendor discounts and maintain positive supplier relationships. Maintain accurate vendor records and accounts payable documentation.
- Assist with month-end closing activities and other accounting projects as assigned.
Qualifications
- High school diploma or equivalent required; associate degree in Accounting, Finance, or a related field preferred. Previous accounts payable or general accounting experience preferred.
- Experience processing high-volume invoices is a plus.
- Strong understanding of accounts payable principles and accounting procedures.
Required Skills
- Proficient in 10-key data entry by touch with a high degree of accuracy.
- Excellent keyboarding and data entry skills.
- Strong working knowledge of Microsoft Excel and Microsoft Word.
- Exceptional attention to detail and organizational skills.
- Ability to prioritize multiple tasks while meeting deadlines.
- Strong verbal and written communication skills.
- Dependable, punctual, and committed to maintaining a high level of accuracy.
- Ability to work independently as well as collaboratively within a team.
Why Join SPEC? At SPEC Building Materials, our employees are the foundation of our success. We offer a stable, growing organization with opportunities for professional development, competitive compensation, and a collaborative work environment where your contributions make a meaningful impact.
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