Executive Assistant

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 13 markets across seven states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

To learn more about IPM visit Physician Services - Independence Physician Management - UHS.

The IPM Executive Assistant provides primary administrative and organizational support to the Divisional Vice President (Acute Care) and VP of Physician Operations.

Job Duties & Responsibilities:

• Manage calendaring, contact lists, appointments, and all related materials for scheduled appointments. 
• Conduct follow-up for all business meetings with minimal direction. 
• Exercise judgment in managing workload for VP’s appointments.
• Prepare and/or review travel itineraries, arrangements for air, ground, and hotel accommodations.
• Complete associated expense reports, purchase authorizations, memos, and associated correspondence. 
• Coordinate meetings and Conference calls. 
• Prepare agenda, takes minutes, maintain distribution lists, and disseminate materials.
• Compose and prepare correspondence, respond to routine calls and correspondence, and perform other administrative and clerical functions.
• Review contracts and signature documents for spelling and grammatical issues.
• Proficient in planning and meeting deadlines in a timely manner. 
• Conduct literature searches and reviews, as necessary.  Electronically catalog articles for reference.

• Maintain and catalogue electronic materials on shared computer drives for easy access and distribution.

Benefit & Rewards Highlights

• Challenging and rewarding work environment  
• Competitive Compensation & Generous Paid Time Off  
• Excellent Medical, Dental, Vision and Prescription Drug Plans  
• 401(K) with company match and discounted stock plan  
• Career development opportunities within UHS and its 300+ Subsidiaries!  
• Pet Insurance 
• More information is available on our Benefits Guest Website: benefits.uhsguest.com  

About Universal Health Services 

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500® corporation, annual revenues  during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies™ and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.  Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.

• Associate’s Degree/Technical School Certificate required. Bachelor’s Degree preferred.
• 5 or more years years as an Office Administrator, Administrative Assistant, Executive Assistant, or comparable experience.
• Professional demeanor to maintain good public relations with vendors, internal, and external customers.
• Detail-oriented, ability to multi-task with excellent organizational, computer and writing skills.
• Confident, a team player and able to assume increased responsibility.
• Pro-active and anticipatory in daily work.
• Proficient in Microsoft Office, particularly Excel and PowerPoint is required.

EEO Statement  

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. 

Avoid and Report Recruitment Scams  

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information. 

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. 

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.