Accounting Assistant

Description

Position Summary 

Northern Technologies Group (NTG) is seeking a motivated and detail-oriented part-time Accounting Assistant to support our Finance and Accounting team in Tampa, Florida. This is an entry-level accounting position designed for an individual who has a foundational understanding of accounting or finance and is looking to build hands-on professional experience across Accounts Payable, Accounts Receivable, reconciliations, financial recordkeeping, and general accounting operations.

The Accounting Assistant will work closely with members of the Finance and Accounting team to maintain accurate financial records, process transactions, organize supporting documentation, and assist with day-to-day AP/AR activities. The position provides an opportunity to develop practical accounting skills while gaining exposure to the broader accounting cycle.

The ideal candidate is organized, dependable, comfortable working with numbers and financial information, and interested in developing a long-term career in accounting or finance.

Essential Duties and Responsibilities

• Assist with processing and entering vendor invoices into the accounting system. 
• Review invoices and supporting documentation for completeness and accuracy. 
• Assist with matching invoices to purchase orders, approvals, receipts, or other supporting documentation. 
• Maintain accurate vendor records and support AP documentation. 
• Assist with preparing vendor payments and maintaining payment records. 
• Support customer invoicing and Accounts Receivable activities. 
• Enter, post, and apply customer payments accurately. 
• Assist with monitoring outstanding customer balances and maintaining AR records. 
• Research basic invoice, payment, and account discrepancies and escalate more complex issues as appropriate. 
• Assist with bank, credit card, vendor, and customer account reconciliations. 
• Maintain organized electronic and physical accounting records. 
• Enter financial transactions and other accounting data accurately and timely. 
• Assist with employee expense documentation and expense-report processing. 
• Communicate professionally with internal employees, customers, and vendors regarding routine accounting matters. 
• Assist with preparing weekly and monthly accounting reports and schedules. 
• Support month-end and year-end close activities as assigned. 
• Assist with gathering documentation for audits and other financial reviews. 
• Maintain confidentiality of company, employee, customer, and financial information. 
• Support the Finance and Accounting team with special projects and other accounting-related responsibilities as assigned. 

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Must be a U.S. Citizen.
• High school diploma or equivalent. 
• 0–1 year of professional accounting, bookkeeping, finance, banking, payment-processing, or related transactional experience. 
• Basic understanding of accounting or financial principles. 
• Experience working with financial transactions, payments, cash handling, reconciliation, recordkeeping, or similar detail-oriented functions. 
• Basic proficiency with Microsoft Excel, Word, and Outlook. 
• Strong numerical accuracy and attention to detail. 
• Ability to enter and maintain financial data accurately. 
• Strong organizational and time-management skills. 
• Ability to manage multiple priorities and meet deadlines. 
• Ability to communicate professionally with employees, customers, vendors, and other stakeholders. 
• Ability to handle confidential and sensitive financial information appropriately. 
• Ability and willingness to learn accounting software, processes, and internal controls. 

Preferred Qualifications

• Currently pursuing or recently completed an associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field. 
• Previous internship, part-time, or entry-level experience within an accounting or finance department. 
• Exposure to Accounts Payable and/or Accounts Receivable. 
• Experience with invoice processing, payment processing, or account reconciliation. 
• Familiarity with QuickBooks, Sage, NetSuite, Unanet, Costpoint, or another accounting/ERP system. 
• Intermediate Microsoft Excel skills, including formulas, sorting/filtering, PivotTables, or lookup functions. 
• Interest in developing professionally within accounting or corporate finance.

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 

Northern Technologies Group is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, disability, age, or any other protected status under federal, state, or local law.

Travel

10%

Shift

Monday -Friday 8:00am to 5:00pm on a part-time basis

Note

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The salary range listed represents a good faith estimate and is provided in compliance with applicable pay transparency laws. The final compensation offered will be determined based on a variety of factors, including your skills, experience, qualifications, internal equity, and market conditions.