Accounts Payable Specialist

Who We Are

At BMI Merchandise ®, we’re in the business of fun! And we take it pretty seriously!

We source and distribute trendy toys, electronics, candy, gifts, and novelty items to amusement and family entertainment centers worldwide.

Accounts Payable Specialist

As an Accounts Payable We are looking for a detail-oriented, experienced Accounts Payable Specialist for the full payment cycle: matching, processing, verifying, and reconciling invoices; tracking outstanding payments; and keeping vendor accounts current. The ideal candidate is a strong critical thinker who can manage day-to-day payables activities accurately as scheduled, while proactively resolving discrepancies before they become problems.

Key Responsibilities

• Process, verify, and reconcile invoices to complete vendor payments and control expenses.
• Reconcile three (2) bank accounts daily for disbursement activity.
• Research and resolve payment and invoice questions related to inventory and non-inventory purchase orders.
• Prepare vendor payments, monitor early-payment discount opportunities, verify vendor Federal ID numbers, and assist in resolving purchase order, invoice, or payment discrepancies.
• Partner with the purchasing department to help resolve short pay, quantity shortages or damages, ensuring the company pays the correct amount and receives appropriate vendor credits.
• Process weekly check runs and attach all required supporting documentation.
• Enter weekly wire payments made via the bank in the ERP system.
• Process freight invoices and review imported TMS invoice data.
• Weekly review of Received not invoiced report & following up with vendors for invoices etc.
• Verify vendor accounts by reconciling monthly statements when provided or requested against related transactions.

Qualifications & Skills

• 5+ years of experience in accounts payable.
• Hands-on experience working within an ERP system.
• Strong critical-thinking and problem skills.
• Ability to gather, organize, and analyze data.
• Strong time management and organizational skills.
• Excellent interpersonal and communication skills, with the ability to work cross-functionally with Purchasing and Receiving).
• A sense of ownership and pride in the quality and accuracy of your work, and its impact on the company.