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ELC Administrative Assistant
Department: Early Learning Center
Reports To: Director of the Early Learning Center
MISSION: Liberty Christian Academy exists to support parents and guardians in their biblical responsibility to nurture and train their children. Thus, LCA provides opportunities which allow students to realize their God-given potential and to live lives that glorify God in the spiritual, academic, social, physical, and vocational realms.
POSITION SUMMARY: Management of the Early Learning Center office, handling of various accounting and attendance responsibilities and other duties as necessary.
POSITION QUALIFICATIONS:
- Must be a Christ-follower
- Four-year college degree encouraged, but not required
- High-school diploma required
- Must be 18 years of age or older
- Experience in early childhood education office preferred
- Excellent verbal and written communication skills
- Strong organizational skills and problem-solving ability
ESSENTIAL DUTIES AND RESPONSIBILITIES:
STUDENT RECORDS MAINTENANCE
- Contract/Application Filing
- Schedule family tours and entrance interviews
- Class/Student Schedule Changes
- Withdrawals
- Collecting required student documentation
- Maintain and update changes in FACTS
- File Purging of ELC Graduates Yearly
GREETING/HELPING PARENTS, STUDENTS, AND VISITORS
- Create, maintain and assist families with family FACTS accounts
- General Questions
GENERAL OFFICE DUTIES
- Answering Phones
- Correspondence
- Filing
- Copying
- Teacher Support (calling parents re: sick children, copies, messages, filing, etc.)
- Maintain emails lists for individual classrooms and ELC
- Scheduling transportation requests
- Master Calendar for room requests and set-up
- Inventory office supplies and place order as needed
ACCOUNTS PAYABLE
- Manage Petty Cash
- Requisition Funds as Needed
- Create purchase orders
- Collect and reconcile receipts from ELC purchases.
LUNCH PROGRAM
- Assist parents with the ordering process
- Contact cafeteria personnel with updates
- Gather and distribute lunches
HUMAN RESOURCES
- Monitor ADP leave requests and follow-up on Ready Sub for securing substitute teachers
- Contact and schedule substitute teachers as needed
- Track snow days/early departure days for ELC staff
MEDICAL/MEDICATIONS
- Assist with gathering medications and medication consent forms from families
- Assist with administering medications and maintaining medication logs
- Assist with ill students brought to ELC office
EVALUATION: The ELC Administrative Assistant will be evaluated by the Director/Asst. Director of the ELC each year. This evaluation will be based on the functions and responsibilities outlined in this job description.
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