Project Manager

Position Summary

As the Project Manager at CyLife Church, you will lead, coordinate, and execute cross-functional projects that support our mission of making and sending disciples who love and live like Jesus. From ministry launches to large-scale events, from systems upgrades to strategic initiatives you’ll bring clarity, alignment, and momentum. Your leadership will help translate vision into action while equipping teams to collaborate effectively and steward resources wisely.

You’ll work closely with Senior Director of Operations to build and manage systems that empower people and maximize ministry impact. This role is central to helping CyLife function with excellence and intentionality in every season.

Reporting Structure

The Project Manager will report directly to the Senior Director of Operations.

Essential Duties & Responsibilities

Project Management

• Facilitate planning, execution, and evaluation of cross-departmental projects (e.g., new ministry launches, facility upgrades, system overhauls).
• Build project scopes, timelines, budgets, and ownership assignments.
• Track milestones, run alignment meetings, and ensure accountability to deadlines.
• Work in closely with Creative and Communications Directors to help organize and manage timelines, projects, and overall effectiveness of collaboration. 
• Anticipate obstacles and proactively remove roadblocks to keep teams moving forward.

Strategic Initiatives

• Partner with the Leadership Team to implement high-level priorities (e.g., rollouts, pipelines, expansion readiness).
• Break down complex vision into actionable and measurable plans.
• Monitor implementation, capture feedback, and recommend strategic improvements.

Church-Wide Event Support

• Serve as logistics lead and operations liaison for major church events:

• Christmas Eve Services
• Good Friday & Easter Week
• Church-Wide Leadership Trainings
• Groups or Serve Weekends

• Collaborate with Worship, Communications, Tech, Connections, Kids, Discipleship, and Facilities to ensure seamless execution.
• Drive planning timelines, volunteer coordination systems, and contingency plans.
• Support post-event debriefs and reporting to refine future execution.

Communications & Coordination

• Ensure executive-level initiatives are translated into actionable steps for departments.
• Centralize communication for shared projects and cross-team collaboration.
• Host regular alignment meetings, track follow-ups, and document outcomes.
• Build repeatable systems and workflows that scale with ministry growth.

Evaluation & Reporting

• Develop and manage scorecards and evaluation tools for major events and initiatives.
• Provide progress reports to the Executive Team and key stakeholders.
• Capture wins, gaps, and process learnings to drive continuous improvement.

Data & Insights   

• Support the development and management of scorecards and KPIs to track progress and impact.
• Collaborate with the Executive Team to identify measurable goals for key initiatives and assess outcomes.
• Sift through data to identify trends, gaps, and growth opportunities that inform decision-making and planning.
• Create dashboards, reports, and summaries that translate data into actionable insights for ministry leaders.
• Ensure systems are in place to consistently capture relevant data across departments and events.

• Ability to build scalable systems.

Qualifications

Required:

• 3+ years of experience in project or operations leadership (preferably in a church or nonprofit setting).
• Strong organizational skills with the ability to manage both the details and the big picture.
• Proficiency in project management tools like Asana and Planning Center.
• Exceptional communicator—both written and verbal—with a collaborative, team-first approach.
• Calm and capable under pressure, especially in high-demand seasons like Christmas and Easter.
• Deeply aligned with CyLife’s mission, values, and disciple-making vision.

Preferred:

• Experience in a large church environment.
• Experience with Planning Center and ministry systems.
• Experience leading volunteer teams.
• Experience building assimilation and disciple-making pathways.

Character & Leadership Attributes:

Candidates must demonstrate spiritual maturity, a growing relationship with Jesus Christ, and alignment with the mission and values of CyLife Church. Also, has a warm, welcoming presence and a genuine joy in serving and connecting with others.

The ideal candidate will also demonstrate:

• Model spiritual maturity and integrity.
• Champion disciple-making.
• Develop leaders rather than simply manage volunteers.
• Protect and strengthen team culture.
• Lead with humility, accountability, and excellence.
• Maintain a team-first mindset.
• Fully embrace CyLife’s mission, DNA, doctrine, and leadership values.

Core Values

We expect this leader to model and live out the CyLife Church Core Values in their work and to help support staff in living out these values as well.

1. Fighting for Relationship: We are committed to fighting for authentic relationships and traveling light by extending grace and speaking truth in times of conflict and accountability. We stay curious first in order to express trust, honor, and respect to one another. We choose to call one another up and not out. We will be known by our love for one another.
2. Servant Leadership and Humility (I am third): We strive to set the standard as servant leaders by modeling Jesus’ life of coming to serve and not be served. We do whatever it takes to get something done, no matter our role or title. We consistently seek input and feedback and humbly receive it so we can grow personally and as a church.
3. Team and Collaboration (Better Together): We are committed to a team-first attitude. We are stronger and better together, which is why we value people over programs. Silo ministry is unacceptable, so we collaborate to achieve the best outcomes and the greatest Kingdom impact.
4. Fun: We believe in having joy in what we do. We do not take ourselves too seriously and enjoy laughing, especially at ourselves. We use humor responsibly so relationships are never harmed.
5. Grit and Resiliency: We persistently pursue excellence and go the extra mile in all matters. When things are hard, we dig deep, support one another, and courageously finish what we set out to do.
6. Be Responsible (Own It): We take full responsibility for our part in all matters. We are responsible, respectful, and accountable to one another. We take initiative, seek solutions, and pursue constant improvement in our personal, spiritual, and leadership development.

Competencies and Abilities

• Communication: You speak and write effectively using appropriate conventions and communication channels based on the situation. You actively listen, ask questions to verify understanding, and use tact and consideration when delivering feedback.
• Flexibility: You respond positively and adapt to change initiatives and demonstrate ongoing support for change efforts.
• Collaboration and Partnership: You encourage and embrace dialogue, anticipate and resolve conflict by exploring mutually agreeable solutions, and share key information with others involved in projects or efforts. You follow the biblical model for resolving conflict in accordance with Matthew 18.
• Managing Work: You are methodical and efficient in structuring and completing tasks. You are self-motivated, able to work with minimal supervision, and demonstrate initiative.
• Quality: You set high standards and ensure quality and accuracy in every aspect of your work.
• Coachable: You receive constructive feedback without defensiveness and promptly adjust behavior to meet expectations.
• Maturity: You are able to separate emotional responses from real issues and put the needs of the ministry above personal preferences.
• Accountability: You take personal responsibility for adhering to policies and completing work in a timely and effective manner, while also taking ownership of your spiritual development.
• Responsibility: You independently make and meet commitments, keep promises, and acknowledge and accept the choices you have made, the actions you have taken, and the results.