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Position Summary
The Accounts Receivable Specialist is responsible for accurately managing billing, invoicing, and collections activities. This role prepares receivable documents, maintains client/project account data, supports financial reporting, and provides exceptional customer service to ensure timely and accurate revenue processing.
Duties and Responsibilities
- Generate accurate invoices for work orders, projects, change orders, and AIA billing cycles
- Review AR accounts, maintain billing files, and ensure required documentation is complete.
- Identify billing opportunities and collaborate with Project Managers and Sales.
- Prepare and send invoices, statements, lien waivers, certificates, and other required client documents.
- Track retainage, manage billing schedules, and support close‑out and final billing activities.
- Monitor overdue accounts, initiate collection efforts, resolve billing discrepancies, and apply account adjustments.
- Reconcile accounts, ensure accurate payment allocation, and support cash receipts processing.
- Prepare standard monthly financial reports and assist with additional reporting needs.
- Support new client setup, tax report reviews, back charge processing, and invoicing audits.
- Assist with order entry, general office tasks, and special projects as needed.
Qualifications
- Associate’s or Bachelor’s degree preferred; minimum 3 years of experience in accounting or finance.
- Strong knowledge of accounting principles, financial practices, and AR processes.
- Proficiency with spreadsheets, databases, and standard office software.
- Strong communication, customer service, and relationship‑building skills.
- Highly organized with ability to prioritize multiple tasks and meet deadlines.
- Strong accuracy, attention to detail, and problem‑solving skills.
- High level of integrity, dependability, and professionalism.
General
Benefits: Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, HSA, FSA, and Employee contribution to 401k. *Employer match, up to 4%. PTO and paid Holidays.
Salary/Hourly:Â Full-time, Exempt, $80,000-$85,000 + bonus
Hours:Â Standard Business HoursÂ
Employment for this position is contingent upon the successful completion of a background check.
This description outlines the general nature and responsibilities of the position and may be adjusted based on business or facility needs. It is not an exhaustive list of duties. Management may modify job requirements or assign additional tasks as needed, including reasonable accommodation. Part-time roles are paid hourly and classified as non-exempt. All information will be kept confidential in accordance with EEO guidelines.
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