AP/AR Specialist - Administrative Assistant

J&J Bros
AP/AR Specialist - Administrative Assistant
Full-Time | Monday–Friday, 8:00 AM–4:30 PM 
In-Person | Meriden, CT

J&J Bros – A Carabetta Company is seeking a detail-oriented and organized AP/AR Specialist – Administrative Assistant to join our team. This position will play an important role in supporting the company’s Accounts Payable, Accounts Receivable, billing, bookkeeping, and day-to-day administrative operations.

The ideal candidate will have prior experience with AP/AR and QuickBooks, strong attention to detail, and the ability to manage financial records and multiple priorities in a fast-paced office environment. This is an in-person position based in Meriden, CT.

Responsibilities

Responsibilities include, but are not limited to:

• Process and maintain Accounts Payable (AP) transactions, including invoices, bills, and vendor payments

• Process and maintain Accounts Receivable (AR) transactions, including customer invoices, payments, and account records

• Enter and maintain accurate financial information in QuickBooks

• Prepare, review, and process invoices for accuracy and proper coding

• Monitor outstanding receivables and assist with follow-up on past-due accounts

• Reconcile vendor statements, customer accounts, and financial records

• Assist with monthly account reconciliations and financial reporting

• Maintain accurate and organized electronic and paper financial records

• Perform data entry with a high degree of accuracy

• Communicate with vendors and customers regarding invoices, payments, and account questions

• Assist with expense tracking, purchase orders, and other accounting-related documentation

• Maintain confidentiality of company, customer, vendor, and financial information

• Provide general administrative and accounting support to the office and management team

• Answer and direct phone calls and assist visitors as needed

• Perform other accounting and administrative duties as assigned

Qualifications

• Previous experience in Accounts Payable and Accounts Receivable is required

• QuickBooks experience is required

• Previous administrative, bookkeeping, or accounting office experience preferred

• Strong understanding of basic accounting principles and financial recordkeeping

• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Strong written and verbal communication skills

• Ability to maintain confidentiality and handle sensitive financial information

• Ability to work independently while also collaborating effectively with a team

• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment

• Dependable, professional, and punctual

What We Offer

J&J Bros offers a competitive compensation and benefits package, including:

• Medical, Dental, and Vision Insurance

• 401(k) with Company Match

• Paid Time Off

• Paid Holidays

• Stable, full-time employment

• Opportunity to grow within the company

J&J Bros is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.