Payroll Administrator

 Payroll Admin

Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

Client is looking for a sharp, experienced Payroll Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.

•       Manage an assigned portfolio of payroll clients daily — serving as their primary point of contact

•       Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN 

•       Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions

•       Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle

•       Ensure accurate calculation and handling of pre-tax vs. Roth (post-tax) contributions and deductions

•       Provide application and navigation support on ADP RUN — guiding clients on how to locate reports, make configuration changes, and resolve system questions

•       Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance

•       Assist with HR administration, benefits administration, and client onboarding as needed

•       Maintain accurate, organized client records and documentation

Candidates must demonstrate a strong working knowledge of the following payroll concepts:

•       Multi-state payroll processing and compliance 

•       FICA — Social Security and Medicare tax calculations and employer/employee splits

•       Federal, state, and local income tax withholding and remittance

•       Garnishments and wage assignments — setup, calculation, and compliance

•       Pre-tax deductions — 401k, FSA, HSA, health insurance premiums, Group Term Life

•       Post-tax / Roth contributions and after-tax benefit deductions

•       Benefit accruals and reconciliations — matching payroll deductions to benefits reporting systems

•       Voluntary and involuntary deductions — proper classification and processing

•       Wage and hour laws — federal and state overtime rules, pay frequency requirements

•       Payroll compliance and reporting — timely tax filings, year-end W-2 processing, and regulatory adherence

•       Bilingual — English and Spanish fluency required (written and verbal)

•       Minimum 3+ years of hands-on payroll processing or payroll support experience

•       Must be able to work on-site 5 days per week at the Miami Lakes, FL office

•       Experience with ADP RUN — Ideal

•       Proficiency in QuickBooks Online - Nice to have

•       Excellent client-facing communication skills — professional, responsive, and able to explain complex payroll topics clearly

•       Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously

•       Self-starter who can take full ownership of an assigned client portfolio independently

•       HR administration or benefits administration background

•       Experience with 401k plan administration and benefits reconciliation

•       FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)

•       Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm

•       Familiarity with COBRA, FSA administration, and benefit accrual calculations

•       Familiarity with ADP Workforce Now or other ADP platforms

 

To apply, contact:

JC Silva |  InterAction24 |  jc@ia24now.com  |  ia24now.com