People Operations and Payroll Specialist

People Operations & Payroll Specialist

Location: South Miami, FL
Reports to: SVP of Administration
Classification: Full time, exempt

About RMW Accounting

RMW Accounting is a fast growing, private equity backed accounting firm with a presence spanning 16 offices across more than 10 states and plans to grow to 40+ offices in the next 5 years. In 2026 RMW was named to the Inc. 5000 list of America's fastest growing private companies, ranking No. 561. The firm combines national reach with a client centered approach, offering comprehensive accounting, tax, and financial services that extend far beyond compliance. With a team of experienced CPAs and advisors, RMW emphasizes personalized guidance, helping clients meet their goals and plan with confidence while preserving the strong relationships that define its culture.

We're a values driven company, and our values guide everything we do:

• Client Service Excellence: We are dedicated to delivering exceptional, personalized service built on a deep understanding of each client's unique goals. By focusing on long term relationships, proactive support, and attention to detail, we help clients succeed with confidence.
• Integrity: Integrity is the cornerstone of everything we do. We uphold the highest ethical standards in all our business practices, always acting with transparency, honesty, and a strong sense of responsibility to our clients, colleagues, and partners.
• Collaborative Culture: We believe in fostering a collaborative and inclusive work culture where every team member is valued and supported. Our success is driven by mutual respect, open communication, and a shared commitment to achieving our common goals, ensuring that everyone thrives together.
• Community Commitment: We take pride in being deeply connected to the communities we serve, understanding their unique needs, and providing valuable support. Our local offices engage with and contribute to their communities, strengthening relationships and making a positive impact wherever we operate.

If these resonate with you, you'll feel at home at RMW.

Why This Role Matters

RMW is adding offices and people quickly, and every new office brings new employees, new state payroll requirements, and new benefits enrollments. Our centralized People team exists so that local offices can focus on clients. The People Operations & Payroll Specialist is the person who keeps that promise: payroll goes out accurately and on time, benefits are set up correctly, new hires are ready on day one, and employees get clear answers when they ask about pay, time off, or coverage.

Reporting to the SVP of Administration, this role owns firmwide payroll processing in BambooHR, benefits administration in Employee Navigator and Ameriflex, onboarding and offboarding, HRIS data integrity, and multistate employment compliance supported by SixFifty.

What You'll Do

Payroll

• Process semimonthly payroll end to end in BambooHR Payroll for all offices: validate timesheets, enter changes, reconcile, submit, and review registers before funding
• Maintain accurate pay data: new hires, terminations, pay changes, bonuses, garnishments, direct deposit, and deductions
• Reconcile payroll to the general ledger and to benefits invoices each cycle; research and resolve discrepancies
• Manage year end: W2s, 1095Cs, and payroll tax filings
• Set up and maintain state and local payroll tax accounts as we enter new states through growth and acquisitions
• Respond to employee pay questions and correct errors quickly

Benefits administration

• Run open enrollment, new hire enrollments, qualifying life events, and terminations in Employee Navigator across medical, dental, vision, life, disability, FSA, and 401(k)
• Reconcile monthly carrier invoices against Employee Navigator enrollment and BambooHR payroll deductions; keep the two systems in sync
• Serve as the day to day contact with our benefits broker and carriers
• Administer FSA and HSA plans and leave of absence, including FMLA, through Ameriflex
• Administer COBRA

Onboarding and offboarding

• Own the new hire process from offer acceptance through the first 30 days: paperwork, I9 and E Verify, system setup, orientation scheduling, and check ins
• Support onboarding of acquired offices, including employee data migration into BambooHR and benefits transitions in Employee Navigator
• Coordinate offboarding: final pay, benefits termination, equipment return, exit interviews

HRIS, records, and compliance

• Keep BambooHR clean and current; run headcount, turnover, and PTO reports for leadership
• Maintain personnel files and I9s in compliance with federal and state requirements
• Use SixFifty to keep handbooks, policies, and required notices current for every state where we have employees; track postings, filings, and policy acknowledgments across all office locations
• Support performance review cycles and career framework updates in BambooHR

Employee support and projects

• Be the first stop for employee questions on policy, pay, time off, and benefits
• Draft and update policies and handbook sections using SixFifty templates and state law updates
• Support recruiting logistics when needed: scheduling, offer letters, background checks
• Lead process improvement projects, especially automation of manual payroll and HR steps

About You

• 3+ years in HR, people operations, or payroll, with at least 2 years processing payroll end to end
• Hands on experience with a mainstream payroll/HRIS platform; BambooHR strongly preferred
• Multistate payroll experience preferred
• Working knowledge of FLSA, FMLA, COBRA, and ACA reporting
• Strong Excel skills: pivot tables, lookups, reconciliations
• Discretion with confidential information
• Clear, plain written communication
• Experience with Employee Navigator, Ameriflex, SixFifty, or similar benefits and compliance platforms preferred
• Experience in a professional services or accounting environment preferred
• FPC or CPP (payroll), SHRM CP, or PHR certification preferred
• Spanish fluency preferred

What's in It for You

• Competitive base salary depending on experience
• 401(k) Matching Program
• Platinum Health Insurance, FSA, Life, STD, and LTD
• Dental & Vision Insurance
• 20 PTO Days and 7 Sick Days Annually
• Clear, scalable career paths with training, mentorship, and certification support

How to Apply

Please email careers@rmwaccounting.com with your resume to apply.

RMW Accounting is an equal opportunity employer.