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Essential Duties
- Be the first point-of-contact of the Finance Department, transferring/escalating matters to the appropriate personnel.
- Researches and responds to inquiries from employees, vendors, or customers.
- Demonstrate positive customer service by providing ongoing proactive communication, professionalism, and courtesy with all employees, participants, customers, vendors, and visitors.
- Ensures adequate documentation and approval of all invoices and payment requests.
- Reviews and corrects errors, processes voids and stop payments in a timely manner, and reissues checks, as needed.
- Manages weekly payment runs for all payment types (checks, on-line payments, ACH, credit cards etc.), including supporting improvements to the efficiency and accuracy of payment processes.
- Records cash receipts to the general ledger including donations, refunds, etc.
- Prepares weekly bank deposits.
- Monitor accounts to ensure payments are up to date, follow up with vendors as necessary.
- Monitors collections on receivables, communicates with customers outstanding bills and assists with verifying status of delinquent accounts by submitting Aging reports to supervisor.
- Maintains all W9 and relevant vendor files.
- Uphold appropriate level of confidentiality regarding financial information.
- Use various computer software platforms, including, but not limited to Sage 50, Microsoft Word, Excel, Outlook, Microsoft 365, iCare, etc. to complete assigned tasks.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing database backups.
- Provide coverage as needed to the Administrative Coordinator at the front desk.
- Assist Development staff with reconciling donations and fundraising event proceeds with development software in a timely manner.
- Provide, monitor, and maintain a safe work environment.
- Additional duties as assigned by supervisor or CFO.
- Hybrid or partial remote work schedule will be considered.
- Daily adherence to OBI’s Core Values:
- Communication & Collaboration
- Integrity
- Creativity
- Diversity & Inclusion
- Compassion & Respect
- Minimum of 2 years of experience working in accounts payable or receivable or experience in a general accounting position. Strong preference to candidates with experience in Sage 50.
- High school diploma or equivalent required, associate degree preferred.
- Ability to perform and meet job and physical requirements.
- Proficient in Microsoft Office programs, organization of physical and electronic files and using online platforms.
- Able to perform with autonomy, as well as in a team-oriented environment.
- Strong organizational skills and the ability to prioritize. Physical Requirements The basic physical requirements described here are representative of those that are required daily as the Accounts Payable/Receivable Specialist to successfully perform the essential functions of this job.
- Lifting – Basic clerical work listing up to approximately 20 pounds.
- Frequent standing; walking; sitting; squatting; bending; reaching; fine motor skills.
- Fine Motor – Operates a computer and other office productivity machinery, such as a calculator, adding machine, copy machine, computer, printer, texting on a cellular phone, and speaking/listening on a cellular and desk telephone.
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