Advancement Coordinator

Job DetailsJob Location: MILWAUKEE, WI 53206Position Type: Full-Time/Part-TimeEducation Level: 4 Year DegreeJob Shift: DayJob Category: AdvancementAdvancement Coordinator Job Description   The Advancement Coordinator plays a vital role in supporting Messmer’s philanthropic goals. This position provides essential administrative, logistical, and donor-relations support to the Advancement team. The ideal candidate is a highly organized, detail-oriented professional who excels at managing donor databases, record keeping, report generations, and coordinating fundraising events. Reporting to the Director of Advancement and Alumni Relations, this is a full-time position.   Key Responsibilities Gift Processing & Database Management Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce). Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications. Maintain data integrity by regularly updating donor records, contact information, and communication preferences. Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns. Actively track obituaries of alumni and friends for the purposes of providing appropriate written acknowledgement to surviving family members, as well to keep alumni and friend records accurate. 2. Event Coordination & Logistics Provide logistical support for fundraising events, donor cultivation gatherings, and committee meetings when necessary. Manage event RSVP lists, check-in processes, and post-event follow-ups. 3. Administrative Support Attend meetings when appropriate with Advancement colleagues. Attend key Messmer events including its annual gathering, graduation ceremony, and golf outing.   Work Environment & Physical Demands Standard office environment. Sitting and standing for an 8-hour workday (in person). Ability to work occasional evenings and weekends for major fundraising events.    QualificationsQualifications & Skills Education: Bachelor’s degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience). Experience: 1–3 years of experience in a non-profit fundraising, advancement, or administrative role. Technical Skills: Proficiency with CRM/donor databases (Salesforce, Givesmart) Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Core Competencies: High level of discretion and integrity when handling confidential donor information. Strong project management skills with the ability to juggle multiple deadlines. Collaborative, positive, and enjoys contributing to team success.