People Payroll Specialist

Millis Family of Companies

Job Title: Payroll & Human Resources Administrator (Bilingual English-Spanish)

Salary Context: (DOE) Compensation will be based on experience and qualifications in the range of $58,000 to $75,000. 

ABOUT US

Family-owned and operated, Millis Development & Construction has been the premier contractor for large-scale hardscape, park, bridge, amenity center, and public recreation projects since 1980. As a General Contractor focusing on landscape architecture-led projects, Millis Development & Construction partners with private and public clients to build the framework for our active communities. a better future together by providing our clients with quality parks, bridges, and recreation centers, which become the framework for active communities. 

When you join the Millis family, you find a team of highly performing and dedicated individuals that share the values of integrity, family, community, quality, and safety. From our CEO’s open-door policy to the various charities that we support, we find opportunities to connect and leave a lasting impact. Please visit our website to learn more at: https://millis.com/ 

SUMMARY

Own the Timecards. Deliver Accurate Payroll. Support Our People.

At Millis Development & Construction, accurate daily timekeeping and dependable weekly payroll are critical to supporting our field teams and keeping our projects running smoothly.

We're looking for a hands-on, bilingual Payroll & Human Resources Administrator who will take the lead on daily time entries and timecard resolution, process weekly payroll, and provide essential administrative support to the HR team with onboarding/recruitment. This role is ideal for someone who is highly detail-oriented, responsive, comfortable troubleshooting timekeeping issues, and able to work directly with employees and supervisors to resolve problems quickly.

If you're organized, dependable, comfortable working with confidential information, and can confidently communicate with both office staff and field employees in English and Spanish, we'd love to meet you.

ESSENTIAL DUTIES AND RESPONSIBILITIES

As a valued member of the HR team, you'll own the day-to-day timekeeping process, support accurate weekly payroll, prepare labor and certified payroll reporting, and provide administrative support for onboarding and recruiting.

Responsibilities will include:

•    Lead the daily time-entry and timecard process, ensuring employee time is entered accurately and reviewed each day.

•    Work directly with employees and supervisors to identify and resolve missing punches, incorrect hours, job or labor coding issues, and other timecard discrepancies on a daily basis.

•    Troubleshoot timecard and timekeeping issues in ADP Workforce Now and follow through until issues are fully resolved.

•    Process weekly payroll, including reviewing timecards, hours, overtime, pay rates, deductions, reimbursements, and other payroll-related entries for accuracy.

•    Run recurring labor reports and provide accurate payroll and labor information to HR, operations, accounting, and leadership as needed.

•    Prepare and maintain certified payroll reports and supporting documentation for applicable projects.

•    Maintain accurate employee payroll, personnel, and HRIS records in ADP Workforce Now.

•    Support the HR team with new-hire onboarding, including new-hire paperwork, required forms, employee setup, and onboarding administration.

•    Provide recruitment administration support, including interview coordination, candidate communication, pre-employment paperwork, and other recruiting-related administrative tasks.

•    Serve as a responsive point of contact for routine payroll, timekeeping, and onboarding questions from office and field employees.

•    Maintain confidential employee files and ensure payroll and HR documentation is complete, accurate, and properly retained.

•    Assist with additional payroll and HR administrative projects as needed.

QUALIFICATIONS AND REQUIREMENTS

•    3+ years of payroll, timekeeping, Human Resources, or combined HR/payroll administration experience.

•    Hands-on experience processing weekly payroll and managing high-volume employee timecards; construction, manufacturing, or industrial experience is very helpful.

•    Professional fluency in both English and Spanish (written and verbal).

•    Experience supporting hourly field employees and salaried office staff.

•    Experience using ADP Workforce Now or a similar payroll/HRIS platform.

•    Strong working knowledge of payroll practices, timekeeping, labor reporting, and employee record administration.

•    Experience with certified payroll reporting is strongly preferred.

•    Strong Microsoft Excel and general computer skills.

•    Excellent organizational skills with exceptional attention to detail, accuracy, and follow-through.

•    Strong communication and customer-service skills with the ability to work directly with employees and supervisors to resolve issues quickly.

•    Ability to manage daily deadlines and weekly payroll timelines in a fast-paced environment.

Ability to maintain confidentiality, exercise sound judgment, and handle sensitive employee and payroll information professionally.

WHAT YOU’LL GET

•    Family-oriented culture without sacrificing professionalism.

•    Long-term stability backed by a growing Texas-based business.

•    A role with direct ownership of daily timekeeping and weekly payroll processes.

•    The opportunity to work closely with field employees, operations leaders, and the HR team while developing broader HR experience.

•    Comprehensive Benefits – Medical, dental, vision, 401(k) with company match, paid time off, paid holidays, and professional development opportunities.

We're building more than outstanding construction projects—we're building careers. In this role, you'll play a critical part in making sure employee time is accurate, payroll is processed correctly and on schedule, and our HR team has the administrative support needed to serve our workforce. If you're looking for a hands-on role where accuracy, responsiveness, and follow-through make a visible impact every day, apply now!