Admin Asst/Oper-Conv Center

This position will provide administrative support to multiple departments, including Operations, Sales, and Event Services, as needed. The role will be responsible for performing a variety of administrative duties and providing support to ensure the efficient operation of the assigned departments.

Responsibilities:

• Maintain and track departmental performance metrics, preparing reports and summaries as requested.
• Prepare, distribute, and maintain departmental correspondence, documents, and communications.
• Assist with purchasing activities, including processing orders, tracking purchases, and verifying receipt of goods and services.
• Support departmental financial operations by assisting with reports, recordkeeping, and administrative documentation.
• Prepare and maintain weekly team schedules in collaboration with department leadership.
• Coordinate meeting logistics by managing calendars, scheduling meetings, reserving meeting spaces, and ensuring required materials, supplies, and equipment are prepared and available.
• Receive, sort, and distribute incoming and outgoing mail for assigned departments.
• Submit and monitor facility maintenance requests to ensure timely resolution.
• Distribute departmental information, forms, and communications as directed.
• Operate office equipment, including copiers and printers, and perform document copying, collating, and assembly.
• Maintain organized records and files in accordance with departmental procedures.
• Perform other administrative and operational duties as assigned to support departmental objectives.

Qualifications:

• One (1) to three (3) years of administrative, office support, or operations experience preferred.
• Excellent verbal and written communication skills with a professional and courteous demeanor.
• Strong customer service and interpersonal skills with the ability to interact effectively with employees, visitors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to prepare reports, maintain records, and manage confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Detail-oriented with a high degree of accuracy in data entry, recordkeeping, and document preparation.
• H.S. Diploma or GED preferred