Accounts Payable Associate

Who We Are: 

The Orthodox Union (OU) is the largest Orthodox Jewish organization in the U.S., founded in 1898. The OU supports a vast network of synagogues, youth programs, advocacy efforts, services for individuals with disabilities, and international initiatives. It also operates the leading kosher certification service, recognized globally by the Ⓤ symbol on numerous kosher food products.

Position Summary:

The Orthodox Union is seeking a detail-oriented and dependable Accounts Payable Associate to join our finance team in a hybrid capacity. This role is essential in supporting our mission-driven non-profit organization by ensuring the timely and accurate processing of vendor invoices, maintaining financial integrity, and helping manage expenses efficiently.

The ideal candidate has strong organizational skills, a keen eye for detail, and experience with accounting systems or is able to learn new software programs quickly.

In addition to core accounts payable duties, this position will provide occasional executive assistant support to the accounting department’s leadership team. This may include scheduling meetings, managing calendars, assisting with internal communications, preparing reports or presentation materials, and supporting departmental initiatives as needed. The ideal candidate will be proactive, highly organized, and comfortable handling confidential information with professionalism and discretion.

This position is Full-Time, Hybrid — 3 days in-office (Lower Manhattan), 2 days remote per week

Responsibilities:

• Process vendor invoices with accuracy and timeliness in NetSuite.
• Match invoices with receipts, ensuring proper documentation and approval.
• Process payments weekly: check printing, ACH & wire payments, and foreign exchange rate reconciliations.
• Maintain accurate vendor files and respond to inquiries in a courteous and professional manner.
• Reconcile vendor statements and resolve any billing discrepancies.
• Ensure compliance with internal controls and non-profit financial policies.
• Identify and escalate issues such as duplicate payments or unusual activity.
• Collaborate with internal departments to ensure smooth payment processing.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or related field preferred.
• 1–3 years of AP or general accounting experience.
• Experience using NetSuite preferred.
• Non-profit accounting experience is a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Excel and other Office tools.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Familiarity with Jewish customs and Hebrew language

Salary and Benefits:    

The salary range for this position is $50,000- $60,000, commensurate with experience.

Health, Dental & Vision Insurance:
The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan that fits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you.

Employees enrolled in our health plan also receive an annual BeniComp stipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses.

In addition, the OU offers employees group dental and vision insurance through MetLife.

Additional Benefits and Perks: 

• 10 Paid sick days
• 10-15 Paid vacation days
• Paid Jewish and Federal holidays
• Short Fridays to accommodate for Sabbath observance
• Free life and disability insurance
• Discounted continuing education opportunities
• 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)