Accounts Payable Supervisor

The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Hybrid: 4 days in office/1 day remote

Join UP! We are lighting the path home, one person at a time.

About Urban Pathways

Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.

Job Summary

Reporting to the Director of Finance, the Accounts Payable Supervisor is responsible for proper monitoring and processing all invoices from vendors. Ensure all bills are appropriately approved, paid and charged to correct project and funding source. Manage external A/P approval platform and oversee A/P Accountant. Maintain billing and performance of assigned contracts. The Accounts Payable Supervisor will be an active listener and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment.

Key Responsibilities & Essential Functions

Professional

Maintains all Accounts Payable Software with external vendors and internal users. Manage monthly A/P close and ensure compliance with UP policies. For assigned contracts/funders, submits all necessary documentation and reports accurately, in a timely manner and as required by Urban Pathways, regulatory and funding agency policies, and procedures including but not limited to:

A/P System 

·   Manage A/P system vendor performance. Analyze system capabilities and recommend changes/updates as needed.

·   Oversee A/P Accountant with monthly A/P reporting and close, maintaining appropriate backup and files.

·   Manage high-volume vendor accounts and oversees recurring exception workflows to ensure accuracy, compliance, and timely resolution.

·   Manage and respond to inquiries from C-suite executives, ensuring timely follow-up and resolution.

·   Train and mentor AP Coordinators or/and newer team members.

·   Investigate and resolve purchase order (PO) mismatches, pricing variances, duplicate invoices and routing issues.

·   Ensure compliance with company purchasing policies.

·   Training of UP personnel using the system.

Program

·   Coordinate with the Director of Finance for the closing of the monthly fiscal periods.

·   Prepares and submits all necessary journal entries and/or any other types of adjustments necessary to complete monthly and annual close on time.

• Assist CFO and Director of Finance in audit preparation, research and support as requested.
• Perform other duties as needed to support the success of the Finance Department.

Communication

·   Communicates verbally and in writing in a professional manner, as required.

·    Attend staff meetings, training, and supervisory sessions, as required.

·    Responds to all communications including telephone, email and other oral and written inquiries in a timely manner.

Performs all other duties as assigned and as required.

Qualifications, Education and Experience

·   Bachelor’s degree required in accounting is required.

·   Five to seven years of accounting experience, concentration in billing, monthly closing, reconciliations.

• Fund accounting experience preferred.
• Knowledge of Financial Edge NXT, AvidXchange and other accounts payable workflow and approval platforms is a plus.

Skills & Competencies

• Intermediate Excel, Word and Outlook knowledge.
• Significant experience with automated general ledger systems, Financial Edge a plus.
• Fund accounting experience preferred.
• Good written and oral communication skills