Purchasing Assistant - Inventory Control

SUMMARY

Assists Purchasing department with the day-to-day operations. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery schedules. Initiate purchase orders and amendments for parts and/or services. Interacts with internal personnel and acts as a liaison between supply orders and customer orders. Prepare, maintain and review purchasing documents, files, and reports. Interacts with Alliance partners on products and supply needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following, however, other duties may apply.)

• Perform inventory control procedures to including cycle count and physical inventory processes.
• Track stock rotation process and proper disposal accounting of outdated stock, identifying obsolete raw materials on a continuous basis and strategize on phasing out these items from inventory investment.
• Generate daily material requirement reports and evaluate for action required.
• Source raw materials as necessary, obtain price quotations from catalogues and suppliers.
• Review and familiarize with all critical raw material components.
• Process purchases within purchasing authority.
• Evaluate safety stock levels for accuracy.
• Notify production/sales/customer service concerning vendor delivery delays.
• Continual review of Open PO reports and completing required actions.
• Assist in resolution of supplier invoice discrepancies.
• Complete raw material pricing documentation and work with accounting to ensure proper cost entry.
• Support receiving department in obtaining required documentation from suppliers, and unloading when necessary. 
• Troubleshoot delivery problems and assist in resolutions as necessary (i.e.; lost goods in transit, incorrect item delivery, shortages, and severe weather delays).
• Enter data for production scheduling, stock replenishment/relocation and inventory adjustments.
• Enter Freight Purchase orders, and maintain a freight log reconciliation sheet. 

QUALIFICATIONS

• Basic knowledge of supply chain management in a manufacturing environment.
• Good organizational skills.
• Close attention to detail is essential.
• Excellent communication skills
• interpersonal skills
• Proven negotiation skills a plus
• Must be very proficient, quick, and comfortable with personal computer navigation and operation
• MS Office software applications with strong understanding of Excel