Administrative Assistant

Job DetailsJob Location: Delivery Address - Norman, OK 73069Essential Duties and Responsibilities •    Create and maintain an accurate schedule for all DR Security guards. •    Screen and schedule potential applicants for security positions •    Coordinate and schedule meetings and appointments •    Draft correspondence as needed •    Compile information and prepare periodic reports •    Maintain all security CLEET certifications on Smart Sheets •    Assist security guards with CLEET related questions •    Performs special projects as assigned •    Act as first line of contact for guards for callouts or shift changes after schedule is released •    Field calls, texts and messages from security guards related to scheduling •    Assist the HR department with administrative and recruiting tasks as needed •    Maintain high confidentiality •    Other duties as by Director or other leadership  Qualifications•    High school diploma or equivalent •    Proficiency in MS Office products including Word and Teams •    Tech-savvy with experience in different systems •    Ability to handle confidential information with discretion and professionalism •    Ability to prioritize and manage time effectively •    Excellent communication and interpersonal skills •    Strong attention to detail and organizational skills •    Ability to multi-task, interpreting on-going problems and suggesting possible solutions