Senior Administrative and Financial Coordinator

The University of Oklahoma's Price College Division of Management & International Business (MIB) offers undergraduate and graduate programs that prepare students for leadership in organizations and global business. The Division includes degree programs in Management, International Business, Sports Business, and Energy Management, as well as associated certificates and minors such as Human Resource Management, Leadership, and Legal Studies. The Division supports faculty, students, and external partners through academic programming, research, and administrative operations. The Senior Administrative and Financial Coordinator provides professional administrative and financial management support for the Management and International Business Division. This position is responsible for division-level financial oversight, budget monitoring, faculty travel processing, limited program coordination, and administrative leadership. The role works closely with the Division Director to ensure financial accountability, compliance, and effective execution of division operations.

Essential Duties:

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with federal, state, and University policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics, negotiates with contractors and vendors.
• Coordinates and executes department events.
• Maintains budget and grand administration, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
• Performs various duties as needed to successfully fulfill the function of the position. 

Required Education and Experience: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 24 months of office management, financial management, or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Skills:

• Basic math skills.
• Advanced computer skills with wide knowledge of business software.
• Proficient in Microsoft Office.
• Detail oriented for accuracy of data and information.
• Highly organized and able to handle multiple projects and deadlines.

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment.

Departmental Preferences:

• Experience working in a university, higher education, or public-sector environment.
• Experience using PeopleSoft or similar enterprise resource planning (ERP) systems.
• Experience providing administrative support to faculty or academic leadership.
• Familiarity with university financial, travel, or academic administrative processes.
• Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.

Supervision:

• 1- Lead Admin Support Spec

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.